Financial Accounting System

1. Verify that the ending balances for each financial category (Revenue, Expenditures, Budget, Encumbrances, and Salary Savings) as reported in the final daily process of an accounting month are also reflected in the control totals of the monthly Budget Activity and Budget Status Reports.

2. Verify that the total activity for the month in each category corresponds to the total activity as calculated from the difference between the current months final daily process and the preceding months final daily process.

The monthly reconciliation process utilizes control totals from the following monthly programs:

• AM28105 - Budget Activity Reports Encumbrance Extract
• AM28120 - Budget Activity Report "A"
• AM28205 - Budget Status Reports Data Extract

Along with these totals, the same totals from the previous month's reconciliation are used to determine total monthly activity.

The monthly balances and activity are compared to the fnal ending balances from the FAS Daily process.

Certain adjusting entries must be captured from the FAS Daily process in those months in which they occur. (See monthly reconcililiation worksheet instructions).

AM28105, AM28120 and AM28205 will be modified to write out Budget Activity Report Totals or Budget Status Report Totals to a flat file for use in the reconciliation process.

This data will be formated and stored by the reconciliation program in a flat file for reuse in the following month's reconciliation.

The reconciliation program will utilize this data along with the data produced in the final accounting month run of the FAS Daily Process to produce the monthly reconciliation report(s).