Auto Reconciliation Notes
Reconciling Special Accounting Periods
There are numerous accounting periods throughtout the biennium which
do not fit the mold of the normal FAS nightly run. This is an attempt
to enumerate those runs and determine what special provisions need to
be made in the Auto Reconciliation planning process to
deal with these exceptional situations.
- Dual Period Processing Month 01/Month 25
During July of biennium years, accrual month processing for Month 25
transactions which adjust encumbrance balances in the old biennium
are posted to the new biennium as well. A partial new biennium run
is performed which involves only the ledger updates and daily print.
A special program, AM12100, is run which takes the place of Edit,
Batch Balance, and Explosion in the new biennium portion of the
process.
- Biennium Crossover Phase I
The first phase of the Biennium Crossover Process includes nine daily
jobstreams, the first seven of which do not include the Ledger Updates
and Daily Print program because no financial data is being processed.
These jobs process financial index information only. The first
reconciliation process will be the eighth run of the biennium. We
need to account for the fact that there will be no prior day totals on
the first daily run and no prior month totals on the first monthly
run.
- Other Phases of the biennium crossover process
- Month 12A, B, and C
- Month 01 Monthly Reconciliation
Special provisions are needed in cases where no prior month/prior day
reconciliations have been done, i.e., first reconciliation of the
biennium, first monthly reconciliation of the biennium.