***The Office of Public Records & Open Public Meetings is in the process of implementing new software and moving requests to our new portal. Our portal link will be updated once it becomes available to the public. In the meantime, please email your request to pubrec@uw.edu, fax your request to (206) 616-6294, or mail your request to UNIVERSITY OF WASHINGTON, Office of Public Records & Open Public Meetings, 4320 Brooklyn Ave NE, Suite 402, Seattle, WA 98105. If you need assistance, please contact us by telephone or schedule an appointment and we will assist you.***
In 1971, Washington enacted the Public Records Act, followed by the Open Public Meetings Act in 1972, both of which were designed to ensure transparency and provide citizens with access to government.
The staff of the Office of Public Records and Open Public Meetings oversees the university’s compliance with the Public Records Act and the Open Public Meeting Act.
How to Submit a Public Records Request
You may email your request to pubrec@uw.edu, fax your request to (206) 616-6294, or mail your request to:
UNIVERSITY OF WASHINGTON
Office of Public Records & Open Public Meetings
4320 Brooklyn Ave NE, Suite 402
Box 354997
Seattle, WA 98105
Requests may also be placed in the Request Drop Box at any time located at the south entrance to UW Tower, 4333 Brooklyn Ave NE, Seattle, WA 98105.
If you need assistance, please contact us by telephone or schedule an appointment with our office.
You may seek any identifiable public record from the University. Requests must include a description of records sought and a valid email address or mailing address so we can communicate with you about your request. If you need assistance identifying records, the retention schedules may offer some insight into the types of records the University retains. If you have additional questions, please contact our office for assistance.
If you are seeking personnel files, pay slips, employment verification, medical records, or student records, please see below.
Personnel Files
If you are a current employee or a former employee within 3 years of your separation date, please submit your Official Personnel File Access Request to Human Resources.
Former employees who separated from the University more than 3 years ago will need to submit a public records request for a copy of their official personnel file.
Pay Slips
Current employees may access their payslips and paychecks by following the instructions on the Your Paycheck and Payslip access page.
Former employees are eligible to access electronic copies of their payslips through the remainder of the year in which they left the University, plus three years afterward. Instructions for accessing your payslips can be found on the Former Employees Resource Page.
Employment Verification
To submit a request for employment verification, please visit the Employment Verification Requests page.
Medical Records
If you are seeking medical records, please visit the UW Medicine Patient Resources page for guidance.
Student Records
If you are a student, you may request your transcript via the Registrar’s Transcripts page.
Requests for enrollment/graduation verification, please visit the Registrar’s Enrollment Verification page.
For all other FERPA requests, please submit a Release of Records Request through the Registrar.
Retention Schedules
The University’s general retention schedule and department retention schedules are managed by Records Management Services. Please direct questions regarding retention to Records Management.