Email Notifications Details and Samples
AUMS Notifications
The AUMS system sends email notifications related to animal use medical screening. Each one is listed below along with the conditions that generate the email being sent as well as who the email is sent to (we can never promise that messages are received). Emails are sent to the email address in the Applicant Profile.
| Purpose | Sent When | Sent To | |
|---|---|---|---|
| Consultation Required | To let the applicant know that a consultation with the Occupational Health Nurse (OHN) is required. | The OHN selects “Consult Required” for the application | The applicant |
| Animal Use Medical Screening Clearance | To let the applicant know that the Occupational Health Nurse has completed reviewing the application. Includes a PDF attachment of the letter (see images below). | The OHN selects “Review Complete” for the application | The applicant |
| Recall Date Set | To let the Office of Animal Welfare and the Occupational Health and Biosafety Specialist know the recall date for the applicant. | The OHN fills in a recall date and marks the application “Review Complete” | OAWrss@uw.edu biosafe@uw.edu |
| Medical Screening Renewal Reminder | To let the applicant know their Animal Use Medical Screening clearance is due to expire, if their status is “Active” | The reminder email is sent 5 weeks prior to the recall date, and again 1 week prior to the recall date, if needed. | The applicant |
| Medical Screening Expired Notice | To let the applicant know their Animal Use Medical Screening clearance has expired, if their status is “Active” | An email is sent the day after the recall date. | The applicant and the Supervisor or PI listed on their profile |
Example clearance letter for a completed application
Example clearance letter when screening is declined
