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Start the Disclosure Process

This page provides the initial steps to:

Create and Complete a Pending Disclosure

eGC1 application owners or editors generally start the process in SAGE

Click the Send Disclosure Notifications button on the PI, Personnel, & Organizations page of your eGC1 application. The system will notify all investigators that they must complete a disclosure and will also create a “pending” disclosure in FIDS linked to the eGC1 application for each investigator. The system will only send one notification to an investigator, so you can click the button again as needed.

Note: If you start routing the eGC1 application without having sent a disclosure notification to any of the investigators, the system will automatically do this step for you. The system-generated notifications are sent twice a day, at mid-day and overnight.

We recommend you click the button early in the process to give investigators the maximum amount of time to complete their disclosures.

Investigators: The following steps to complete the disclosure process in FIDS are included in your notification: 

  1. Open the notification email from fidshelp@uw.edu with an “Action Required” subject line. Click the link to the FIDS homepage or just browse to http://www.washington.edu/research/tools/fids/ directly.
  2. Log in to FIDS with your UW NetID and password.
  3. In the Action Items section near the top of the Profile page, click the Complete Disclosure button for the appropriate eGC1 application. The button appears to the right of the pending disclosure information.
  4. Walk through the system-prompted steps to disclose whether or not you have SFI.

Create Your Own eGC1 Application Disclosure

Investigators who have not yet received the disclosure notification and don’t want to wait for it can follow these steps:

  1. Log in to FIDS at http://www.washington.edu/research/tools/fids/ and look for the Action Items section near the top of the page.
  2. Click the Create New Disclosure button.
  3. Indicate that you are creating a disclosure for an eGC1. On the next screen, select the appropriate eGC1 from the list.
  4. Continue to work through the system-prompted steps to indicate whether or not you have SFI.

Create Your Own CoMotion or  Human Subjects (IRB) Disclosure

  1. Log in to FIDS at http://www.washington.edu/research/tools/fids/ and look for the Action Items section near the top of the page.
  2. Click the Create New Disclosure button.
  3. Indicate that you are creating a disclosure for a CoMotion Technology Transfer or Human Subjects (IRB) approval, and click Next.
  4. Select either CoMotion Technology Transfer Agreement or Human Subjects Activity and fill in the appropriate information.
  5. Continue to work through the system-prompted steps to indicate whether or not you have SFI.

Create an SFI disclosure for new or changed entities, or an annual update

  1. Log in to FIDS at http://www.washington.edu/research/tools/fids/ and look for the Action Items section near the top of the page.
  2. Click the Create New Disclosure button.
  3. Indicate that you are creating a disclosure for new or changed SFI and click Next.
  4. Continue to work through the system-prompted steps to add or edit your SFI.

Create an SFI disclosure to reaffirm no SFI for an annual update

  1. Log in to FIDS at http://www.washington.edu/research/tools/fids/  and look for the Action Items section near the top of the page.
  2. Click the Create New Disclosure button.
  3. Indicate that you are creating a disclosure to add new SFI, change existing SFI, or for my annual update I need to reaffirm I have no SFI and click Next.
  4. Continue to work through the system-prompted steps to re-affirm that you have no SFI to disclose.

Edit an existing disclosure, if not yet reviewed

  1. Log in to FIDS at http://www.washington.edu/research/tools/fids/
  2. Scroll down to the Disclosures section at the bottom of the page.
  3. Click the Disclosure ID to open the desired disclosure.
  4. Scroll down to the end of the disclosure and click the Edit this Disclosure button.
  5. Continue to work through the system-prompted steps.

Note: If someone is reviewing your disclosure at the same time as you are editing it, only the first person to save changes will be able to save. Subsequent users will not be able to save their updates until they refresh the page and see the first person’s changes. You may have to re-enter your changes if this happens.

November 2012

November 6, 2012

  • In the Related Activities section, there is no longer a Select All link, and there is a new checkbox for investigators that causes the Related Activities section to display.
  • New functionality for creating new disclosures
    • A “Create new disclosure” button displays whenever there is not a pending disclosure.
    • Investigators will now select why they are creating the disclosure.
    • Investigators can create their own pending disclosure for an eGC1, without having to wait for the disclosure notification to be sent from the eGC1.
    • Investigators can create disclosures for the Human Subjects Division (HSD) and the Center for Commercialization (C4C).
    • An email message will be sent to C4C when a disclosure has been created asking C4C to forward the license agreement.
    • The disclosure now shows HSD and C4C details.
  • When investigators are removed from an eGC1, any pending disclosures will be deleted. If they completed a disclosure, then the primary eGC1 will be removed.
  • A pending disclosure is automatically created when investigators add themselves to an eGC1.
Why isn’t my disclosure showing up on my eGC1?

There are two ways to link a disclosure to a specific eGC1:

  • Complete a pending disclosure for the eGC1 by selecting the Complete Disclosure button in the Action Items section of your Profile page.
  • Select the Create New Disclosure button to create a disclosure for a selected eGC1. This button appears below the Action Items section.

For details on how to do either of these, see the Disclosures section of the FIDS User Guide.

Do I need to disclose my SFI for every eGC1?

If you are an investigator on an eGC1, then you are required to complete a new disclosure for that eGC1.

Select the Complete Disclosure button on your profile page in FIDS and then select the appropriate option for SFI. You do not need to re-enter your SFI information if there have been no changes.

You can select the Create New Disclosure button to create a disclosure for a specific eGC1 before receiving the disclosure email notification.

All disclosures on new eGC1s must be completed before the application can be sent to the sponsor. Failure to complete a disclosure on time may result in sponsor deadlines being missed.