November 5, 2024 SAGE Suite Release Notes

November 6, 2024

Goal: Improve Flow of Work for OSP & GCA

Automation of OSP eGC1 Assignments: In order to expedite OSP’s review and approval of eGC1s, SAGE has been updated to automatically assign eGC1s to the appropriate OSP teams and staff. Following this update, OSP staff will no longer need to manually review, triage, and assign eGC1 work, freeing time to contribute to other backlog reduction efforts.

ASR: New Campus Validation for Sponsor Total and Budget Total Match: To prevent returns related to the specified amounts on the Award Setup Request (ASR), a new validation will highlight when the Sponsor Total on the General Information page does not match the Budget Total on the Budget and Award Lines page of the ASR. Users will be unable to route the ASR until the amounts match. The validation will display in two areas, the Budget and Award Lines and the Review & Submit pages.

Fix: Missing Award List Items for Newly Added Contacts: An issue has been resolved where newly added contacts on an eGC1 were unable to see items associated with that eGC1 in the Awards section. ORIS will continue to monitor this area for any continuing issues.
Fix: Missing Principal Investigators on Award Requests List: An issue has been resolved where Modification Requests in the Award Requests List were not displaying the Principal Investigator listed on the Workday Award. PIs now display for both ASRs and Modification Requests (MODs), except MODs for awards that do not have a PI listed in Workday.
Award Permissions Updates (Released 10/9/2024): SAGE permissions have been updated to allow the Dean’s Reviewer and SAGE Read-Only ASTRA roles to open and view all ASR, MOD, and Advance (ADV) Requests from the SAGE Awards section for their span of control (i.e., the research hierarchy level within their school or college applied to the role). If the Cost Center Receiving Funding on an award falls within their specified research hierarchy level, the user can open the request from SAGE Awards.

Note: Users will not automatically see all ASRs, MODs, and ADVs within their specific research hierarchy level on the Award Requests List. This update does not change the default Award Requests List seen by the user, but it does allow Dean’s Reviewers and SAGE Read Only users to search by ASR or MOD identifier (ASR12345, MOD12345) and open the item.

If you have any questions, please reach out to sagehelp@uw.edu.