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Tip of the Month (August 2024): Subaward Budgets

August 1, 2024

The Office of Research Information Services (ORIS) has been collaborating with campus and central office stakeholders to develop SAGE Budget subaward reference materials to streamline grant managers’ and research administrators’ work.

How to Set Up Subaward Worksheets on the SAGE Proposal Budget (Job Aid)

This step-by-step guide covers best practices for subaward proposal budget entry.

Diagram showing subaward proposal budget workflow. The first stage is the SAGE eGC1, which includes the steps of beginning the proposal application and identifying subrecipient and details. The second stage, setting up the SAGE Budget, includes creating the proposal budget and adding subaward worksheets and details. The third stage, working on the SAGE eGC1, includes attaching required subaward documentation and submitting it to OSP.

How to Set Up Subaward Worksheets on the SAGE Award Budget (Job Aid)

This guide explains best practices for budget entry, guidance on what data integrates into Workday, and the differences between proposal and award budgets.

A subaward award budget workflow diagram. The first stage is setting up the SAGE Budget, which includes creating the award budget and adding a subaward worksheet and details. The second stage is using SAGE Awards to create an Award Setup Request and connect an award budget. The third stage is using SAGE subawards to add required subaward information and submit it to OSP.

Working with Subaward Worksheets and University of Washington Facilities & Administrative Rates on the SAGE Award Budget (Job Aid)

This job aid guides subaward budget preparers through the accurate calculation of indirect costs, or UW F&A, on Subaward Worksheets.

Example SAGE Budget review of F&A details.

SAGE Budget Worksheet Types (Video)

This video covers the different types of internal UW budget worksheets and when to use them.

Screenshot from the SAGE Budget Worksheet types video, showing an animated person and a screen that reads "Budget Worksheets" with "Unit collaboration" written underneath it next to two hands shaking.

As always, if you have questions about subaward budgeting or feedback on provided training, please contact sagehelp@uw.edu or drop in to SAGE Office Hours, no appointment necessary.

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