Technology Recharge Fee and Self-Sustaining Services

Technology Recharge Fee

The Technology Recharge Fee (TRF) was established in 2010 to provide a sustainable long-term funding model for critical information technology services at the UW. The fee is a per capita rate paid by all UW academic and administrative units that along with central funds pay for the basic services. Learn more: TRF background and archive.

Technology Recharge Fee Rates for FY 2016

The FY 2016 Technology Recharge Fee is effective July 1, 2015, and is:

• $55.51 per month per capita for all academic and administrative units.
  
• $50.91 per month per capita for the Medical Centers.

The rates represent a 1.9 percent increase for FY 2016, the first net increase since the fee was implemented in FY 2011. The increase was necessary to address rising costs of IT operations. See below for more information.

Services included in the basic bundle of services covered by the TRF:

• Basic services: FY 2016 – Basic Services (PDF)

Technology Fee Review and Rate Setting Process

The IT Service Investment Board is charged by the Provost with conducting an annual review of the TRF level and methodology. The Provost approved the Board's recommendation to increase the TRF level by 1.9 percent for FY 2016.

This is the first overall net increase in the TRF rate since it was implemented in FY 2011. The increase is necessary to address escalating costs of IT operations, including enterprise software licensing, network security, geographic resiliency and critical facilities infrastructure.
Under the Board’s recommendation, the methodology and basic bundle of services remain unchanged from FY 2015.

The Board’s recommendation reflects advice from the Technology Recharge Fee Advisory Committee, comprised of UW School and College administrators representing academic and administrative units and UW Medical Centers, which provides the Board with in-depth analysis and counsel.

More Information

• Letter: Letter from Vice President and CIO Kelli Trosvig, February 6, 2015 (PDF)
• Overview: Technology Recharge Fee – Overview (PDF)
• FAQs: Technology Recharge Fee – FAQs
• Methodology: Per Capita Count – Methodology (PDF)

 

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Self-Sustaining Services and Rates

Additional IT services are offered by UW-IT on a self-sustaining basis (for an additional fee). Rates are reviewed by UW Management Accounting and Analysis. FY 2016 rates have been approved.

The current service offerings and rates are as follows:

• Self-sustaining service offerings and rates: FY 2016 Self-Sustaining Services (PDF)
• Detailed service offerings and rates: UW-IT Service Catalog

Refund Policy

UW Information Technology (UW-IT) strives for accuracy in billing but recognizes that discrepancies may occur. At a customer's request, UW-IT will review a charge when notified within 90 days of the charge appearing in MyFinancial.desktop (MyFD). If it is determined that the charge was made in error by UW-IT, a reverse charge will be issued to refund the customer. Request a refund.

Contact

For additional information, please contact UW Information Technology at 206-221-5000 or help@uw.edu.