Department of Comparative Medicine

Non-Approved Vendor Orders

General Information

A Non-Approved Vendor is any vendor not listed on the Approved Vendor List.  These vendors might include smaller commercial entities such as the Mutant Mouse Regional Resource Center (MMRRC) or the National Cancer Institute (NCI).  The designation between approved and non-approved vendors relates to differences in pathogen testing frequency, facility quality, transport security, traffic of animals and personnel, and historical outbreak records.

Processing Time

Orders with non-approved vendors require special handling and generally take between 2 to 8 weeks to process.  Ensure all forms and information are complete to avoid delays.  For guidance on initiating an order, please review “How to Initiate an Animal Order“.

Ordering Process Overview

  1. Submit Order Form:  Via email through the AOps system.
  2. Confirmation of Receipt:  A reply email with an order requisition number is sent.  If not received by Wednesday morning, contact Animal Purchasing.
  3. Resubmission Deadline:  If necessary, resubmit your order by 9 AM Wednesday.  Orders not resubmitted by this deadline will not be processed.
  4. Housing Approval:  By Husbandry.
  5. Verification:  Protocol, budget, and animal ordering allowances are verified.
  6. Order Placement:  Animals are ordered from the vendor on Tuesday afternoon.
  7. Availability Issues:  Notification via email if there are any problems.
  8. Order Confirmation:  A PDF confirmation is emailed once the delivery date is confirmed.  Contact Animal Purchasing if not received by 1:00 PM Thursday.

Initial Required Paperwork

To ensure efficient processing, include the following documents in the “Supporting Documents” section of the AOps request upon pressing “Submit”:

  • Health Monitoring Reports:  Current, no older than 3 months, including Serology and Parasitology.
  • Quote or Invoice:  Must include the remit-to address for PO creation.
  • Legal Documents: If required by the vendor, such as MTA, TTA, or service agreement. All legal documents must be endorsed by CoMotion. Please contact James Lowry at the Center for Commercializaton for legal inquiries.

Additional Information

  • Incomplete Submissions:  Missing or incomplete information can delay processing or lead to order cancellation.
  • Freight and Shipment Charges:  If not purchasing animals but incurring related charges, refer to the Animal Imports page.

For further assistance with non-approved vendor orders, please contact Animal Purchasing.