Note
Students traveling abroad for learning, fieldwork or research are required by UW policy to register their travel. Students on programs offered through UW Study Abroad are registered as part of their enrollment and no further actions are required. Students who are employed in some capacity by UW are required to register their travel as students (ie. staff appointments, researchers, HFS, etc.).
Employees (faculty, other academic personnel, staff, including medical residents) on official UW travel abroad are strongly encouraged to register their travel and should follow their units’ specific policies or requirements.
Graduate and undergraduate students
Curricular Travel (Student)
Examples:
Dissertation or thesis research, internships, practicum, clinical electives, fellowship programs (whether or not you plan to earn credit).
Non-Curricular Travel (Student)
Examples:
Travel to conferences or any other travel that is not curricular or not degree-related.
Faculty, other academic personnel, and staff
Individuals On UW Official Travel (Employee)
Examples:
Faculty traveling for research (including sabbatical), travel by research staff, travel to conferences, or travel on official UW business. For more information on faculty and staff travel registration, see our FAQs.
Leading Non-Curricular Programs For Students (Employee)
Examples:
MBA Study Tours, travel by UW performing arts groups, other group travel that is not for credit or not for degree purposes.
Frequently Asked Questions
Who is required to register travel?
- All UW official travel should be registered through UW Global Travel.
- This applies to anyone at UW who is on official international travel for research, study abroad, conferences, events, or meetings.
- If UW is involved in travel in any way (funding, salary, credits, sponsorship, etc.) it is official travel.
Note: if you are taking UW classes for credit, you are considered a student and should register your trip as a student (even if your travel is related to employment. This includes graduate and postgraduate research fellows).
What are the benefits of registering?
- Access to 24/7 UW emergency response services.
- Receive travel notifications from UW Global Travel and enroll in our risk management service.
- Help UW Global Travel reach you in an emergency.
- Enrollment in overseas emergency medical insurance.
- Advice on State Department Travel Advisory Levels.
- Trip confirmation is often required for reimbursement.
- Pre-travel briefing email from International SOS, with country-specific health and safety information.