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November 20, 2003

Notices

Academic Opportunities

Foreign Language and Area Studies (FLAS) Fellowship Information Sessions


  • Tuesday, Nov. 25, 1:30–2:50p.m., 119 Johnson
  • Wednesday., Dec. 3, 3:30–4:50p.m., 228 Communications
  • Monday, Dec. 8, 1:30–2:50p.m., 211 Thomson

Graduate and Professional Students* planning to take intensive foreign language** courses during Summer 2004 and or planning to study foreign language and area or international studies during Academic Year 2004-05 mark your calendars now for one of the above sessions.Each workshop will cover FLAS fellowship benefits and requirements, the application process, and how summer and academic year fellowships may be used for study in the US or abroad.

Summer awards pay tuition up to $3,600, plus a $2,400 stipend. Travel money up to $1,000 may also be available, but is not guaranteed. Academic year awards cover tuition up to $11,000, plus a $14,000 stipend and graduate appointee health insurance.

Bring your questions. Applications will be provided. The application is now available in Thomson 111 or 126 or you may download it from http://jsis.artsci.washington.edu/advise/catalog/flasapp.html. The deadline for filing applications is Jan. 15, 2004.

*To qualify for the award you must be a U.S. citizen or permanent resident.

**Approved languages for UW FLAS 2004-05 fellowships: Arabic, Bengali, Bulgarian, Chinese, Czech, Danish, Dari, Estonian, Filipino/Tagalog, Finnish, French, German, Hebrew, Hindi/Urdu, Indonesian, Italian, Japanese, Kazak, Kirghiz, Korean, Latvian, Lithuanian, Norwegian, Persian, Polish, Portuguese, Romanian, Russian, Serbo-Croatian, Spanish, Swedish, Tajik, Thai, Turkish, Uighur, Ukranian, Uzbek, and Vietnamese.

To R.S.V.P. or for more information contact: Mary Ann Curtis, FLAS Fellowship Coordinator, e-mail macurtis@u.washington.edu  

Payroll Notices

Paycheck Addresses
Check the address listed on your paycheck. This is the local address on file in the payroll system. If this address is missing or incorrect, please update your address at the Employee Self Service (ESS) Web site available at myuw.washington.edu. Student employees must choose the Faculty/Staff tab in ESS to make address changes in OPUS. If you do not have access to ESS then contact your payroll coordinator to update your address. Please notify them by Dec. 19. This will ensure that you receive your Form W-2, 1099R, 1042S or stipend letter promptly in January.

It is the role of the home department Payroll Coordinator to update the local address fields in the OPUS via summary screen, for both active and separated employees. For instructions please see www.washington.edu/admin/payroll/contact.html  

Year 2003 W-2, 1099R and Stipend Letter Form Disbursement
Year 2003 W-2 forms (Wage and Tax Statement) for employees active as of Dec. 26, 2003 will be distributed to their home departments with the Jan. 26, 2004 payroll. W-2 forms for separated or inactive employees will be mailed by the Payroll Office prior to Jan. 26, 2004. The address used will be the local address on file in the OPUS Summary screen as of Dec. 26, 2003. This is the address that was printed on the last paycheck or direct deposit advice unless it was subsequently updated by the home department payroll coordinator.

If you do not receive your W-2 by Feb. 2, 2004, please complete the W-2 replacement request form. This is the quickest way to get your replacement W-2. Give your social security number and name. If you would like your replacement W-2 mailed, also give your mailing address. If you would like to pick up your replacement W-2 at the Payroll Office, please say so on your message. Bring your picture ID for proper identification. Because we want to ensure individuals’ privacy, W-2s will not be faxed.

Payroll Overpayments
A final year-end reminder to departments or employees that have not repaid their salary overpayments. This information relates to employees that have not responded to requests that they either select a repayment option, or remit a personal check to pay the net amount of the overpayment. In order to have the repayment of the overpaid amount reflected in the employees 2003 earnings, the Payroll Office must receive the completed overpayment option form (Payroll Deductions; options 1 & 2) by noon on Dec. 18.

For employees that have selected to repay the net amount by personal check, please be advised that the net amount must be received by The Payroll Office by noon on Dec. 26.

If the net amount is not received by Dec. 26, the University will need to recalculate the amount of the repayment due, which will result in a higher amount owed by the employee. The IRS does not allow employers (i.e. The University of Washington) to adjust federal income tax withholding for prior years. Therefore, the University will need to recover not only the net pay but also the federal withholding taxes, if the repayment is not received by Dec. 26.

Please contact Sharon Langlois, 206-616-4362 or overpay@u.washington.edu if you have any questions regarding the overpayment process.

Important Notice Regarding Federal Income Tax Withholding
If you claimed an “exemption” from federal income tax withholding during 2003 and you determine that you are eligible to renew your claim for 2004, you must submit a new Form W-4, “Employees Withholding Allowance Certificate,” to the Payroll Office by Feb. 1, 2004. Otherwise, the University is required by law to withhold federal income taxes from your wages (at the maximum tax table rate of single, with a zero withholding allowance).

The University of Washington will not refund federal withholding taxes due to either a late or an incomplete W-4 form.

If your filing status or withholding allowances have changed since the last filing of your Form W-4 you should also file a new Form W-4, “Employee Withholding Allowance Certificate”

To obtain a Form W-4, please request one from your departmental payroll coordinator or download the form from the UW Payroll homepage: http://www.washington.edu/admin/payroll  

Nonresident Alien Federal Income Tax Withholding on Wages and Salaries
If you claimed an “exemption” from federal income tax withholding under a U.S. income tax treaty for 2003 and you determine you are eligible to renew your claim for 2004, you must resubmit: a new Form 8233, “Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual,” and U.S. income tax treaty article, to the Payroll Office by Feb. 2, 2004. Otherwise, the University is required by law to withhold federal income taxes from your wages (at the maximum tax table rate of single, with a zero withholding allowance). Form 8233 and its related treaty article may be downloaded from payroll’s Web site: http://www.washington.edu/admin/payroll/nra.html  

Nonresident Alien Federal Income Tax Withholding on Stipend Payments
If you claim an “exemption” from federal income tax withholding under a U.S. income tax treaty for 2003 and you determine you are eligible to renew your claim for 2004, you must submit to the Payroll Office by Feb. 2, 2004:

A new form W-8BEN, its addendum and the required supporting documentation. Please do not submit this form until you get a social security number since the Payroll Office will not be able to grant the benefits of the tax treaty until we have your social security number. The form can be downloaded at: http://www.irs.ustreas.gov/pub/irs-fill/fw8ben.pdf  

The instructions on how to complete form W-8BEN can be found at: http://www.washington.edu/admin/payroll/w-8ben.html

The addendum can be downloaded at: http://www.washington.edu/admin/payroll/worddoc/addendum.doc  

U.S. income tax treaty article
The stipend income tax treaty can be found at: http://www.washington.edu/admin/payroll/nrascholarships.html  

Otherwise, the University of Washington is required by law to withhold federal income taxes from your stipend (14 percent if you have a social security number and 30 percent if you do not). This is also the case if the form is incomplete or inaccurate or if the addendum is missing.

Nonresident Alien Federal Income Tax Withholding for 2004
Form 8233 and its related treaty article must be submitted to the Payroll Office at the beginning of each tax year.

The Internal Revenue Service (IRS) will require all 8233 request forms for the federal withholding tax treaty exemptions to have a valid social security number.

Until a completed 8233 form (and its article attachment) with a valid social security number is submitted to the University of Washington Payroll Office and approved by the IRS, federal withholding taxes will be withheld by the University of Washington. Nonresident Aliens should be encouraged to acquire a United States social security card prior to leaving their country of residence through an application process within a U.S. embassy or consulate, or immediately upon arrival in the United States.

A nonresident alien may be entered into OPUS prior to recieving a social security number, however, tax treaty benefits will not be extended. As soon as the social security number is received, a copy of the card and a Form 8233 must be sent to the Payroll Office. The social security number will be corrected and taxes will be refunded if applicable.

A helpful guide to acquiring a social security card may be found at the Payroll Web site (under Employee Procedures): http://www.washington.edu/admin/payroll/nra.html
 

Other News

Thanksgiving holiday closure
The Parking Services Office located in the T-wing of Health Sciences (T-466A) will be closed for Thanksgiving from Nov. 24 through Nov. 28. The main office at 3901 University Way N.E., open 7:30 a.m until 5 p.m., will be closed for Thanksgiving on Nov. 27 and 28.

Online English Language Courses
The UW English Language Programs (UWELP) offers quarterly online courses in business English, academic English, and English for science and industry. These courses are designed primarily for non-native speakers of English.

Because of the convenience of studying at home, our online courses are attractive to UW employees who want to improve their sentence-level grammar and vocabulary. All of the courses have online interactive exercises and short assignments to be completed each week. Instructors respond to assignments within two business days, giving detailed one-on-one feedback.

Potential students are encouraged to take the 10-minute self-placement test, available at www.uwelp.net/online , to know which courses would be appropriate for them.

In 2004, we will be offering non-credit courses in Topics for Language Learning. These are designed for language instructors and those interested in second language acquisition. For details, visit http://depts.washington.edu/uwelp/online/description_etop.shtml .

For more information, call 206-543-6242 or e-mail uwelp@u.washington.edu .

Cranial Ultrasound study subjects wanted
The Fetal Alcohol and Drug Unit at the University of Washington seeks volunteer families to participate in a research study about the effects of prenatal alcohol exposure on the brain structure of infants. Both women who did and did not drink alcohol during pregnancy, with babies up to 3 1/2 months old, are encouraged to participate. The study involves two visits. The first includes a screening questionnaire and interviews that take about 1 1/2 hours and will be done at a place of your choice, for example, your home, or our offices. The second visit will take place at the Ultrasound Clinic at the Children’s Hospital and Regional Medical Center where your baby will receive a cranial ultrasound. The procedure will be done by a trained technician who will put gel on the top of your baby’s head and move a transducer over the area taking pictures of his/her brain. The ultrasound takes about 15 minutes. Total participation time for the two visits is about 2 1/2 hours, including waiting time. You will receive $75 for your participation and we will provide transportation if you would like. For more information, please call Kristi Baldwin at 206-543-7155.

Surplus Property
The following is available for interdepartmental transfer: Amersham Pharmacia Biotech Automated Slide Processor for microarrays, including workstation, $20,000. Contact Kyle Serikawa, Center for Expression Arrays, Box 358070, Phone: 206-732-6049, email: kyles@u.washington.edu.

Degree Exams

Members of the graduate faculty are invited to attend the following examinations. Chairpersons are denoted in parentheses.

General Examinations


  • Marcel A. Agueros, Astronomy, Ph.D. 12:30 p.m. Wednesday, Dec. 3. C520 Physics/Astronomy. (Prof. Scott Anderson).
  • Anna R. Bailey, History, Ph.D. 9:30 a.m. Friday, Nov. 21. 203E Smith. (Prof. James Gregory).
  • Eric Russell Buhle, Zoology, Ph.D. 9:30 a.m. Tuesday, Nov. 25. 502 Kincaid. (Prof. Jennifer Ruesink).
  • Chun-I Chen, Electrical Engineering, Ph.D. 10 a.m. Tuesday, Dec. 2. AE 108. (Prof. Howard Chizeck).
  • I-Ting Chow, Chemical Engineering, Ph.D. 10 a.m. Thursday, Dec. 4. 109 Benson. (Prof. Francois Baneyx).
  • Halil Evren Damar, Economics, Ph.D. 2 p.m. Monday, Nov. 24. 302C Savery. (Prof. Philip Brock).
  • Ioana Maria Dima, Atmospheric Sciences, Ph.D. 11:30 a.m. Tuesday, Dec. 2. 442 Gould. (Prof. John Wallace).
  • Yunxian Ding, Department of Communication, Ph.D. 12:30 p.m. Monday, Nov. 24. 102E Communications. (Prof. Barbara Warnick).
  • Meghan L. Dougherty, Department of Communication, Ph.D. 12:30 p.m. Tuesday, Dec. 2. 102E Communications. (Prof. Richard Kielbowicz).
  • Deanne Clare Drake, Aquatic and Fishery Sciences, Ph.D. 8:30 a.m. Tuesday, Nov. 25. 229 Fisheries Science. (Prof. Robert Naiman).
  • Richard Carr Elliott, Physics, Ph.D. 12:30 p.m. Tuesday, Nov. 25. C520 Physics/Astronomy. (Prof. Michael Schick).
  • Annika M. V. Fain, Oceanography, Ph.D. 9 a.m. Friday, Nov. 21. 269A Marine Sciences. (Prof. Andrea Ogston).
  • Aaron Finkle, Economics, Ph.D. 10:30 a.m. Friday, Nov. 21. 302C Savery. (Profs. Fahad Khalil and Jacques Lawarree).
  • Joel P. Franklin, Urban Design and Planning Group, Ph.D. 3 p.m. Tuesday, Dec. 2. 046 Communications. (Prof. Paul Waddell).
  • Stacy E. Grooters, English, Ph.D. 1:30 p.m. Monday, Dec. 1. A101C Padelford. (Prof. Gail Stygall).
  • Monique Marie Hedderson, Public Health and Community Medicine – Epidemiology, Ph.D. 1 p.m. Monday, Dec. 1. H670 Health Sciences. (Prof. Noel Weiss).
  • Robin E. Held, Art History, Ph.D. 11:15 a.m. Tuesday, Dec. 2. 311 Art. (Prof. Patricia Failing).
  • Sui-Whi Jane, Nursing – School of, Ph.D. 11 a.m. Monday, Dec. 1. T612 Health Sciences. (Prof. Diana Wilkie).
  • Scott R. Johnston, Mechanical Engineering, Ph.D. 10:30 a.m. Tuesday, Nov. 25. 259 Mechanical Engineering. (Prof. Duane Storti).
  • David Orson Ka’ili, Anthropology, Ph.D. 9:30 a.m. Friday, Nov. 21. 401 Denny. (Prof. Miriam Kahn).
  • Michael B. Lakeman, Botany, Ph.D. 1:30 p.m. Monday, Nov. 24. 312 Hitchcock. (Prof. Rose Ann Cattolico).
  • Llewellyn Rhys Lawson, Chemistry, Ph.D. 3 p.m. Thursday, Dec. 4. 339 Chemistry. (Prof. Larry Dalton).
  • Sang Thanh Le, Sociology, Ph.D. 11:30 a.m. Tuesday, Dec. 2. 110C Savery. (Prof. Charles Hirschman).
  • Rinamarie S. Leon-Guerrero, Education, Ph.D. 11:45 a.m. Monday, Dec. 1. 102T Miller. (Prof. Ilene Schwartz).
  • Maria Del Socorro Medina Valles, Atmospheric Sciences, Ph.D. 3:30 p.m. Tuesday, Nov. 25. 406 Atmospheric Sciences. (Prof. Robert House).
  • John Buchanan Mickett, Oceanography, Ph.D. 2:30 p.m. Thursday, Dec. 4. 524B Applied Physics Lab. (Prof. Michael Gregg).
  • Yanto Masnur Prasetio, Industrial Engineering, Ph.D. 2 p.m. Tuesday, Nov. 25. 303 Electrical Engineering. (Profs. Zelda Zabinsky and Joyce Yen).
  • Fallon Belva Savage, Chemistry, Ph.D. 10 a.m. Tuesday, Dec. 2. 154 QRC. (Prof. Anastasia Chopelas).
  • Joshua Paul Sementi, Aeronautics and Astronautics, Ph.D. 11 a.m. Tuesday, Dec. 2. 114 TLF design studio. (Prof. David Russell).
  • Jeffrey M. Shaver, Zoology, Ph.D. 1 p.m. Wednesday, Dec. 3. A042C Kincaid Annex. (Prof. Arnold Bendich).
  • Shedra Amy Snipes, Anthropology, Ph.D. noon Tuesday, Nov. 25. M40 Denny. (Prof. Kathleen O’Connor).
  • Helene E. Starks, Public Health and Community Medicine – Health Services, Ph.D. 9 a.m. Monday, Dec. 1. H670 Health Sciences. (Prof. Donald Patrick).
  • Ding Wang, Chemistry, Ph.D. 2 p.m. Tuesday, Nov. 25. 339 Chemistry. (Prof. Michael Gelb).
  • Chia-Shan Yang, Music, D.M.A. 1 p.m. Monday, Nov. 24. 204 Music. (Prof. Patricia Michaelian).
  • Bethanne Zelano, Zoology, Ph.D. 1 p.m. Friday, Nov. 21. 312 Hitchcock. (Prof. Scott Edwards).

Final Examinations


  • Mohammad A. Al-Yagout, Civil and Environmental Engineering, Ph.D. 2 p.m. Wednesday, Dec. 3. 218 More. “Improving traffic characterization to enhance pavement design and performance.” (Prof. Joseph Mahoney).
  • Katja Borchert, Psychology, Ph.D. 10 a.m. Tuesday, Nov. 25. 315 Guthrie. “Disassociation between arithmetic and algebraic knowledge in mathematical modeling.” (Prof. Miriam Bassok).
  • Colin Duffy Costin, Chemistry, Ph.D. 10 a.m. Thursday, Dec. 4. 102 Chemistry. “Development of a universal microfluidic detector for applications in separation science and process monitoring.” (Prof. Robert Synovec).
  • Sydney Louis Jr Cousin, Molecular and Cellular Biology, Ph.D. 2 p.m. Tuesday, Nov. 25. RR134 Health Sciences. “Macrolide resistance in Neisseria gonorrhoeae.” (Prof. Marilyn Roberts).
  • Emily Kathryn Jean Curtis, Lin-guistics, Ph.D. 4 p.m. Monday, Dec. 1. 025 Chemistry Library. “Geminate weight: Case studies and formal models.” (Prof. Sharon Hargus).
  • Madeleine Gibescu, Electrical Engineering, Ph.D. 9:30 a.m. Wednesday, Dec. 3. AE 105. “Dynamic security assessment and ancillary service selection for deregulated power sytsems.” (Prof. Chen-Ching Liu).
  • James Robin Heugel, History, Ph.D. 1:15 p.m. Wednesday, Dec. 3. 218B Smith. “”Graunted of the Bysshop Honde”: The meaning and uses of the sacrament of confirmation from its inception through the Middle Ages.” (Prof. Robert Stacey).
  • Robert Elliott Kopperl, Anthropology, Ph.D. 10 a.m. Friday, Nov. 21. 401 Denny. “Prehistoric resource depression and intensification on Kodiak Island, Alaska.” (Prof. Julie Stein).
  • Waisiu Law, Electrical Engineering, Ph.D. 2 p.m. Tuesday, Nov. 25. M406 Electrical Engineering. “Digital cali-bration of non-ideal pipelined analog – to – digital converters.” (Profs. Ward Helms and David Allstot).
  • Anne-Louise Bernadette Leutenegger, Public Health and Community Medicine – Biostatistics, Ph.D. 2:30 p.m. Monday, Nov. 24. T239 Health Sciencs. “Estimation of random genome sharing: Consequences for linkage detection.” (Profs. E. Thompson & F. Clerget-Darpoux).
  • Barry Ryan Lutz, Chemical Engineering, Ph.D. noon Thursday, Dec. 4. 403 Electrical Engineering. “Acoustically-generated microeddies as hydrodynamic microreactors and cell traps.” (Prof. Daniel Schwartz).
  • Rie Maeda, Education, Ph.D. 1 p.m. Wednesday, Dec. 3. 112A Miller. “How do children’s socio-cognitive processes affect their behaviors in bullying? The relations of children’s perspective taking, empathy, emotion regulation, and participant roles in bullying.” (Prof. Diane Carlson Jones).
  • Stephanie M. Martin, Bioengineering, Ph.D. 3 p.m. Friday, Nov. 21. 102 Chemistry. “Characterization and analysis of osteopontin-immobilized poly(2-hydroxyethyl methacrylate).” (Prof. Cecilia Giachelli).
  • Richard Allen May, Industrial Engineering, Ph.D. 9 a.m. Friday, Nov. 21. Bowen Room, Fluke. “Toward directly mediated interaction in computer supported environments.” (Prof. Thomas Furness).
  • Nicole M. Merola, English, Ph.D. 11:30 a.m. Tuesday, Dec. 2. A101C Padelford. “Mountains, discourses, lines, and deserts: close reading ethical land practices in twentieth-century America.” (Prof. Katherine Cummings).
  • Emory P. Morrison, Sociology, Ph.D. 3 p.m. Tuesday, Nov. 25. 149 Savery. “Within wedlock and out of wedlock country birthrate 1980 and 1990.” (Prof. Avery Guest).
  • Zuoli Ning, Earth and Space Sciences, Ph.D. 1:30 p.m. Tuesday, Nov. 25. 154 Atmospheric Sciences/Geophysics. “Roles of plate locking and block rotation in the tectonics of the Pacific Northwest.” (Prof. Anthony Qamar).
  • Thomas Victor Powers, Education, Ph.D. 9:30 a.m. Wednesday, Dec. 3. 216 Miller. “The relationship among protective factors, volition, and academic resilience in chronically-ill adolescents.” (Prof. Susan Nolen).
  • Stephen Matthew Reis, Music, D.M.A. 9:30 a.m. Thursday, Dec. 4. Fishbowl, Music. “Benjamin Britten, three analyses: Placing the first cello suite in dramatic context.” (Prof. Toby Saks).
  • Brett E. Shelton, Education, Ph.D. 1 p.m. Tuesday, Nov. 25. 201 Miller. “How augmented reality helps students learn dynamic spatial relationships.” (Prof. Reed Stevens).
  • Yongle Yu, Physics, Ph.D. 5 p.m. Wednesday, Dec. 3. Studio A in T239 Health Sciences. “Renormalization of HFB equations in case of zero range interaction.” (Prof. Aurel Bulgac).
  • Jian Zhou, Electrical Engineering, Ph.D. 10 a.m. Tuesday, Dec. 2. 303 Electrical Engineering. “New tech-niques for streaming MPEG video over the internet.” (Prof. Ming-Ting Sun).