UW Research
Frequently-Asked Questions

What do I need to know when WaNPRC is involved in a sponsored program proposal?

Before Routing an eGC1 where the WaNPRC is involved

Involve WaNPRC at least 10 days prior to a sponsor deadline.

WaNPRC should not first learn of its involvement in a proposal at the eGC1 routing/approval stage. Such proposals are subject to return to the unit for adjustment, or WaNPRC may decide not to approve.
WaNPRC website.

Contact WaNPRC for budget/pricing information and applicable rates.

Unsure which locations are “Primate Center locations”?
Contact WaNPRC

Institutional Proposal Approvals

A pass-through entity (e.g. FHCC) should not include UW in its proposal to an outside entity without first getting UW proposal documents approved.

Bypassing WaNPRC and institutional approval at proposal stage can:

  • Cause Project Delays and Time Lost
  • Lead to loss of $$$ (F&A vs. Service Overhead)
  • Lead to a compliance issue for the pass-through entity

Use the Appropriate F&A Rates

The Primate Center has specific F&A rates and these rates are set out in UW F&A Rate Agreement.

If the Primate Center is one of two or more locations on a sponsored program, the total direct costs in a budget year determine how F&A Rates apply.

F&A Rates for Proposals with Primate Center Involvement

When the total direct cost in a budget year are less than $250,000

Use a single F&A Rate for all direct costs

  • When the UW salaries 20% or more of the annual total direct costs, use the preponderance rule
    • The single rate will be the one applicable to the location where the preponderance of UW salaries will perform the work for that budget year.
  • When UW salaries are less than 20% of the annual total direct costs, use a single Primate Center rate

When the total direct costs in a budget year are $250,000 or more, then split the rates

  • When direct costs can be identified by location, apply the appropriate F&A Rate to each location’s direct costs
  • When direct costs cannot be identified by location, determine the ratio of UW salary costs at each location and then allocate the non-salary costs using the same ratio
  • Review an example: How do I split F&A rates when the Primate Center is involved?

eGC1 Requirements, Review, and Approvals

eGC1 Requirements

UW Principal Investigator (PI)

Scope of Work

  • The UW scope of work must be included on eGC1 and is specific to work at UW:
    • If we will be a subrecipient, do NOT include the entire project scope of work as UW’s scope of work.
  • If the UW will be a subrecipient, UW’s programmatic contribution must be clear:
    • If the budget is entirely WaNPRC per diem and fee schedule for animal purchase, care, procedures, and maintenance, it looks like UW’s portion is entirely services.

Location

All location information must match throughout the proposal and eGC1.

Locations indicated on the eGC1 activity location page and the locations in the proposal must match, such as:

  • Performance Site
  • Facilities section
  • Scope of Work location information

When is WaNPRC added to approve an eGC1?

WaNPRC is added to eGC1 approval graph:

  • Automatically when Animal Use = Yes and Primate Center = Yes
  • When manually added by routing department

What does WaNPRC check for on an eGC1?

  • A Primate Center location is listed (e.g.Magnuson Health Sciences Center I-wing)
  • Scope of Work and Vertebrate Animals Summary are needed to determine WaNPRC’s involvement
  • Detailed budget with justification – enough detail to determine if budgeting is adequate for the proposed work and correct F&A rates have been applied.

WaNPRC Director Review & Approval

The WaNPRC Director will review when funding will be flow-through from a pass-through entity (e.g. FHCC). The Director confirms that the proposal qualifies as subrecipient activity and not as a provision of services.

What is the Office of Sponsored Programs check for when WaNPRC is involved?

As part of GIM 1 review related to Primate Center involvement:

  • Proposal info to sponsor & eGC1 match
  • IACUC review is pending and FWA# included in proposal
  • WaNPRC approval was captured when Primate Center involvement is mentioned

Resources