Frequently-Asked Questions

When do I need to use an eGC1?

Sponsored Programs and Non-Award Agreements related to an active or pending sponsored program, or designed to result in a sponsored program require an eGC1.

Review more information on Sponsored Program determination:

• Sponsored Program Indicators
• Sponsored Program or Service?
• GIM 34: Classification of External Support as Either a Sponsored Program or a Gift

eGC1s are required for:

• Pre-applications, Pre-proposals, Letters of Intent / Interest requiring authorized official (AO) submission/sign-off or that contain budget details. Internal GIM 19 deadlines apply.
• Proposals (competing and supplemental) for Research, Instruction and Other Sponsored Activity.
• Revised applications (replacing most or all of previously submitted proposal).
• Resubmission
• Transfer from another institution
• After-the-Fact (ATF) and Non-Award Agreements (NAAs), review:
  • ATF Definition
  • ATF eGC1 process guidance
  • Agreement Types

OSP will determine if unique situations not described here require an eGC1.

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More Information

• Submitting a proposal
• What’s the difference between a proposal and an After-the-Fact eGC1? 
• GIM 1: Review & Submission Requirements for Proposals – eGC1 Requirements
• Why should I route an eGC1 for federal contracts or Other Transaction Agreements to OSP ASAP? 
• Agreement Types
• Who creates an Award Setup Request? 
• When will I need an eGC1 vs. create a Modification request?
• SAGE: Creating and Submitting eGC1s