UW Research

Manage Study Access

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Overview

Zipline permissions are managed on a study-by-study basis. When you login to Zipline, you only see studies where you have been granted access based on your role in the study. Different roles come with different levels of permissions.

Your permissions in Zipline:

  • Can vary depending on the study (i.e. principal investigator for your research, faculty advisor for a student’s project)
  • Determine the tasks that you can perform on each study
  • Must be updated by someone with edit permissions for the study and in some cases requires the PI or PI proxy to take action

Managing Study Access by Role

User Role Access How to Change
Principal Investigator (PI) The PI:

  • Must submit applications and responses to HSD or designate one or more PI proxies to submit on their behalf
  • Is the only one who can designate a PI proxy or remove a PI proxy from the list
  • Can view, edit, and submit applications and responses to HSD
  • Receives all notifications
  • Must be changed via a modification after study is approved
  • Only one is allowed per study
 See Change Study PI
PI Proxy The PI proxy:

  • Can submit applications and responses to HSD on behalf of the PI
  • Must be listed as a study team member on the Local Study Team Members page of the Zipline application
  • Can view, edit, and submit applications and responses to HSD
  • Receives all notifications
  • Cannot designate additional proxies
  • May be updated by the PI at any time if already listed as a study team member
  • Multiple may be added per study
 See Assign PI Proxy
Study Team Member Study team members:

  • Can view, edit, but not submit applications or responses to HSD
  • Must be added on the Local Study Team Members page of the Zipline application
  • Must be changed via a modification once the initial application is approved
  • Do not receive most notifications
  • Multiple may be added per study
 See Update Study Team
Primary Contact The primary contact:

  • Can view, edit, but not submit applications or responses to HSD
  • Can be changed at any time by someone with edit access to the study
  • Does not need to be listed on the Local Study Team Members page of the Zipline application
  • Receives all notifications
  • Only one is allowed per study
 See Assign Primary Contact
Faculty Advisor (Ancillary Reviewer) A faculty advisor:

  • Is required for all initial applications with a student or medical resident serving as the PI
  • Should not be listed on the Local Study Team Members page of the Zipline application
  • Can view but cannot edit the study
  • Must submit faculty advisor review (ancillary review)
  • Receives a notification when they have been added and the study has been submitted to HSD
 See Add Faculty Advisor Review
Study Guest Study guests:

  • Have viewing privileges only
  • Can be changed at any time by someone with edit access to the study
  • Multiple may be added per study
 See Manage Guest List
Department Access Departments are not automatically notified when new human subjects applications are submitted and they do not automatically get access to the department’s portfolio of studies. Department administrators can email hsdinfo@uw.edu to request read-only access for studies in their department. Requests must come from the overall department administrator or department-wide manager. Contact hsdinfo@uw.edu for more information