Guidance for NIH Institutional Training Grants

Ruth L. Kirschstein National Research Service Award (NRSA)

NIH institutional training grants have specific guidelines and requirements that are adhered to by the University. This webpage serves as a resource for PIs and research administration staff when preparing, managing and closing out T32 Ruth L. Kirschstein Institutional National Research Service Award (NRSA) funding mechanisms, but much of the material applies to all T-funding mechanisms.

Considerations Before you Start

Preparing the proposal and managing your training grant are very different from other NIH awards. Depending on the kind of submission, competitive or a renewal, it is important to understand how training grants are different.

This Training Grant guidance will help PIs and their administrators discuss strategy, develop a realistic timeline, and outline expectations for others. Additional resources can be found through the School of Medicine training grant peer group Teams hub. Send a request to join the SOM training grant peer group Teams hub.

Training Grant Topics

• Set up Your Training Grant Development Plan
  • Gather Information
• Create eRA Common Roles
• Complete Data Tables
  • Collect Data
  • Prepare Tables
• Prepare Budget
• Gather Supporting Documentation for Submission of the Training Grant
  • Personnel/Biosketch
  • Responsible Conduct of Research (RCR)
  • Recruitment and Retention Plan to Enhance Diversity
  • Just-in-Time (JIT)
  • Trainee Recruitment and Selection
  • Letters of Support
• Compliance and Training Grants
• Set up and Manage Appointments
  • What you need to know before you start
  • Setting up the Appointment
  • Training Resources for xTrain
  • Creating the Offer Letter
  • Setting up the Appointment
  • Additional Compensation
  • Paying Tuition
  • Fee Waivers
  • Leave Policy
  • Taxes
  • Termination of Appointments
  • Reappointments
• Manage the Training Grant Award Budget
  • Understanding Shortfalls
  • Re-budgeting
  • Budget Tracking
  • Unobligated Balances
  • Deficit Calculations
• Reporting
• Closeout