New proposals, renewals, revisions, and progress updates for Ruth L. Kirschstein National Research Service Awards (NRSA) and other federal training grants require preparers to submit one or more data tables to support the proposal/application.

Electronic templates of the NRSA data tables and instructions are available on the NIH’s Data Tables webpage.

Below is a list of the eight data tables that are part of NRSA submissions. Please refer to the NIH’s NRSA Data Tables webpage to determine which tables are required for your NRSA submission. In addition to the list of participating faculty and trainees your PI(s) will provide, there are some UW resources are available to support the creation of some NRSA data tables. When a reporting resource is available, it will be noted in the table below with the contact information or link to the resource.

NRSA Table Description UW Resources to Support Completion
Table 1 Census of Participating Departments or Interdepartmental Programs
  • Departmental payroll and fiscal staff can help identify faculty and trainees on training grant budgets.
  • Graduate student advisors can help identify participating students.
Table 2 Participating Faculty Members
Table 3 Federal Institutional Research Training Grant and Related Support Available to Participating Faculty Members
  • UW School of Medicine Report.
  • Departmental payroll staff can help identify faculty and trainees on training grant budget.
  • xTrain for your own training grant.
Table 4 Research Support of Participating Faculty Members
Table 5 Publications of Those in Training: Predoctoral (A) / Postdoctoral (B) / Undergraduate (C)
  • PubMed
Table 6 Applicants, Entrants, and their Characteristics for the Past Five Years: Predoctoral (A) / Postdoctoral (B)
Table 7 Appointments to the Training Grant for Each Year of the Current Project Period
  • xTrain
Table 8 Program Outcomes: Predoctoral (A) / Short-Term (B) / Postdoctoral (C) / Undergraduate (D)

How should I go about gathering data?

  • Preview the variety of tables.
  • The NIH does not require that all tables be submitted each time, so it is important to identify those tables that are needed for your type of proposal.NIH provides an introduction and overview of all Data Tables on their website.
  • Maintain a data table tracker to help manage the data tables needed for your proposal, the participating programs and contacts who contribute to the data table, and the status of the data table. See an example of a data table tracker.
  • It is helpful to have a standard set of request templates to use for requesting data from participating faculty and programs. Here are some example email templates to request data for tables when you contact mentors and administrators.
  • Share data between grants. Refer to the School of Medicine list of training grant programs including those funded through the T32 mechanism to find whether or not there are faculty who are overlapping on multiple training grants.
  • Leverage existing older tables. Ask contacts to update information on tables from past training grant submissions rather than create a whole new table.
  • Consider asking department administrators for information before you contact faculty. They may have some of the information already on hand (e.g., current NIH biosketches)

Should I use xTRACT to build the tables?

The NIH offers xTRACT as a tool for creating data tables. xTRACT is required when submitting progress reports so it is a good idea to use the tool at the time of proposal. Access guidance for using xTRACT from the NIH User Guide. You will need to collate the data before entering it into xTRACT. Best practice is to first complete the data tables outside of xTRACT, then use that version to populate the data into the xTRACT tables.