Instructions for Receiving Items

Instructions for Receiving Items

 

 

When you receive an item(s), please follow the instructions that best describe your scenario:

Scenario A: Item(s) are correct, not damaged, and there is a packing slip:

1. Sign and date the packing slip
2. Scan and email the Packing Slip to the front office (research@uw.edu)
3. Recycle or put in shred bin if there is any confidential info
4. The front office will digitally file the document
5. The front office will dispose of records in accordance with the record retention schedule

 

Scenario B: Item(s) are correct, not damaged, and there is not a packing slip:

1. Email the front office (research@uw.edu) the following info:
2. Items received
3. What vendor
4. Name of person receiving it along with the date

 

Scenario C: Item(s) are correct, damaged, and there is a packing slip:

1. Sign and date the packing slip and notate the damage
2. Scan and email the Packing Slip to the front office (research@uw.edu)
3. Email the front office the following info:
   1. What item(s) are damaged, missing, and/or incorrect and how many?
   2. How are the item(s) damaged?
   3. Name of person receiving it along with the date
   4. Where the item is being stored temporarily
4. The front office will follow up with the vendor for next steps
5. Recycle or put in shred bin if there is any confidential info

Updated: 11/10/2021