Goal: Address High Priority Maintenance Needs
- Grant Runner: NIH Error-Checking and PDF Generation Restored: The NIH error-checking and PDF generation for sponsor forms have been restored to SAGE Grant Runner. These features allow preparers to catch critical errors before Grants.gov submission, reducing risk of missed deadlines.
- Grant Runner: Forms-I Now Available: FORMS-I opportunities are now available in SAGE Grant Runner for applications with due dates on or after January 25, 2025. Review Grant Runner Support NIH Activity Codes for a list of application types supported by SAGE Grant Runner.
Goal: Add Clarity and Reduce Returns for Campus
- Improve Awards Search by Application: The SAGE Awards Search by Application (eGC1) now shows matches for both:
-
- The award application (the initial and primary eGC1 listed on the Workday award)
- The request application (selected on the specific Award Setup Request or Modification Request)
- Users will now see a longer list of results returned, beginning with the most recent request. If more than 10 items exist, selecting the “Show More” link at the bottom of the list will load additional results. The following screenshot shows an example.
Updated SAGE User Guide Pages
The following SAGE user guides have been revised to better guide campus users through required information to include in ASRs and Modification Requests (MODs) or request SAGE support:
Have a proposal deadline or a tricky SAGE budget setup in your future? If you think you might need some real-time help from SAGE experts, we recommend setting up a SAGE Support Teams Appointment. We’re happy to help with questions throughout the award cycle.
Appointments are available Tuesday through Thursday and must be booked 24 hours in advance. After booking, a Teams invite will be emailed to you.
To set up an appointment, choose one of the following options:
- General SAGE Help: Select for questions about creating, routing, or editing applications/requests, or if you have questions about SAGE in general.
- SAGE Budget Help: Select for questions about creating or editing a SAGE Budget.
Review SAGE Contact Information for a full list of ways to reach the SAGE Support team.
As a reminder, GCA recently announced that NIH SNAP award budgets must be set up differently in SAGE Budget beginning October 1, 2024. You must now:
- Set up the award budget for all periods of the award with funded amounts included for the authorized periods and $0 amounts for future periods.
- Select all budget periods on the Award Setup Request in SAGE Awards.
- Create a SAGE Modification Request for supplemental funding.
If you manage NIH SNAP awards, review the recently updated resources for detailed guidance:
Did you know there are three basic levels of detail when setting up your SAGE award budget? When setting up an award budget to connect to an Award Setup Request, you have the option of three basic levels of detail: categorical totals, unallocated totals, and detailed budgets.
SAGE Budget was created to help research administrators prepare a detailed budget that accurately estimates costs for their proposal. While a detailed budget can be helpful for proposals, a high level of detail may not be needed at the time of award and can cause challenges in getting SAGE Budget amounts to match the sponsor-awarded amount. It’s important to consider both departmental and sponsor requirements when setting up your award budget.
Review Quick Tips for Simplifying Your Award Budget to see if a simplified budget is right for your award.
SAGE AWARD BUDGET OPTIONS AT A GLANCE
| BUDGETING OPTION |
APPROACH HIGHLIGHTS |
BEST USED FOR… |
| Categorical Totals |
- Meets Workday Finance requirements.
- Enter the PI by name in Salary & Benefit Costs and enter a $0 salary.
- Enter 1 placeholder personnel row for all costs into a TBD row.
- Enter 1 Other Cost expense row per cost category (Object Class) named on the NoA.
|
- Sponsors that have rebudgeting restrictions or strict separation of costs.
- Managing budgets where invoicing and reporting are required by Object Class.
- Departments that desire to monitor budget to actuals by type of cost.
|
| Unallocated Totals |
- Select the PI by name in Salary & Benefit Costs and enter a $0 salary.
- Enter all direct costs in a single (38-00) Unallocated MISC row.
|
- Modular budgets.
- When sponsor has no rebudgeting restrictions.
- Cases when flexibility in spending is allowed without approval.
|
| Detailed Budget |
- Salaries are broken out individually.
- Other direct costs may be broken down to sub-object code level detail.
|
- May be helpful for projecting future costs.
|
| Outgoing Subaward |
- Create a subaward worksheet.
- Enter all direct costs in a (38-00) Unallocated MISC row.
|
- Works even if the rest of the budget uses categorical or detailed budget entry.
|
If you have questions or would like help converting your detailed budget to a simplified budget, reach out to sagehelp@uw.edu for assistance.
