Goal: Improve Flow of Work for OSP & GCA

• Request Amount Added to Modification Request: To clarify the amount of the requested funding change, a new Request Amount field has been added to the Modification Request (MOD) form. The Request Amount can be a positive or negative number. The Modified Sponsor Total for All Spending Periods field remains unchanged.

• Subcategory Selection Added to Modification Request: To provide OSP and GCA with more specific details on the type of modification being requested, Modification Requests (MODs) will now include new subcategory selections, replacing the high-level legacy categories: Funding & budgeting changes, Schedule changes, Programmatic changes, Other changes, and End of award changes. This additional detail will expedite the flow of work, reduce returns, and provide key data for reporting and analytics.Both OSP & GCA MODs and GCA-Only MODs will display new subcategories under the headers Funding Changes, Schedule Changes, and Other Changes. Select the category header tab to view the subcategories under each heading. More than one subcategory can be selected. Selected subcategories also appear under the Modification Subcategory Summary header.

Legacy & New Subcategory Selection Guidance

• For MODs created after this release, the campus MOD preparer will be required to select at least one subcategory before routing the MOD.
  
• For MODs in OSP or GCA status at time of release, OSP and GCA will attempt to select appropriate subcategories for a given MOD to replace legacy categories prior to routing the MOD. However, the MOD may be returned to campus if OSP and GCA are unable to discern the correct subcategory. When a new subcategory is selected, the legacy category will no longer display.
  
• For MODs that have already been processed, the legacy category will display in read-only mode
  .

For detailed guidance on which subcategory to select, the following resources will be updated:

• OSP & GCA MODs: Award Changes, OSP & GCA Modification Request Checklist, SAGE User Guide: MOD General Information
• GCA-Only MODs: GCA-Only Modifications, SAGE User Guide: MOD General Information

Additional guidance will be emailed to campus SAGE users following the release.

Goal: Address High-Priority Maintenance Needs

• Fix: eGC1 Reviewer Navigation to Contacts and Attachments: eGC1 reviewers can now navigate through the eGC1 as expected and view all related attachments.
• Fix: Global Edit and SAGE Read-only Role Access to eGC1s through Approvals: SAGE users with the Global Edit or SAGE Read-only ASTRA roles are now able to access eGC1s from the Approvals tab.

On Friday, 1/24, a demo of the upcoming SAGE MOD subcategories release and updates to the OSP & GCA Modification Request checklist were presented to campus SAGE users by ORIS, OSP, and GCA.

Back to SAGE landing page.

If you’re new to using SAGE or would like a refresher on best practices, join our live SAGE classes.

• SAGE: Creating & Submitting eGC1s – January 14
• SAGE: Creating NIH Proposals in Grant Runner – January 21
• SAGE: Budget – February 4, March 4
• SAGE Awards – February 11, March 11

For comprehensive lists of training resources, review SAGE Budget Resources and SAGE Awards & Modifications Resources.

Note: To register for a class, click the Get this course button on the linked course page. Then, register for your preferred Zoom webinar date, also linked on the course page.

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Goal: Address High Priority Maintenance Needs

• Grant Runner: NIH Error-Checking and PDF Generation Restored: The NIH error-checking and PDF generation for sponsor forms have been restored to SAGE Grant Runner. These features allow preparers to catch critical errors before Grants.gov submission, reducing risk of missed deadlines.
• Grant Runner: Forms-I Now Available: FORMS-I opportunities are now available in SAGE Grant Runner for applications with due dates on or after January 25, 2025. Review Grant Runner Support NIH Activity Codes for a list of application types supported by SAGE Grant Runner.

Goal: Add Clarity and Reduce Returns for Campus

• Improve Awards Search by Application: The SAGE Awards Search by Application (eGC1) now shows matches for both:
  • • The award application (the initial and primary eGC1 listed on the Workday award)
    • The request application (selected on the specific Award Setup Request or Modification Request)
  • Users will now see a longer list of results returned, beginning with the most recent request. If more than 10 items exist, selecting the “Show More” link at the bottom of the list will load additional results. The following screenshot shows an example.

Updated SAGE User Guide Pages

The following SAGE user guides have been revised to better guide campus users through required information to include in ASRs and Modification Requests (MODs) or request SAGE support:

• Accessing SAGE
• ASR Review & Submit
• ASR General Information
• Award Setup Request Header and Navigation
• Awards Overview/Workflow
• Budget Worksheets
• Create a New Award Setup Request
• MOD Review & Submit
• NIH SNAP Budget Award
• SAGE Contact Information
• SAGE Training Opportunities