On March 5, 2025, SAGE released new functions for subaward requests. Now, subaward requests must be associated with a Workday Finance Grant/Award Line and an ASR or MOD (unless the award was set up before July 2023). Using this information, OSP will be able to process subawards more quickly.

For tips and guidance on navigating these new selections, review SAGE Subawards Highlights and Updates.

Wondering if you’re using the most efficient ways to find and sort your Award Setup Requests (ASR) and Modification Requests (MOD)? Review the Managing Your SAGE Award Requests List videos for tips and tricks for sorting through your tasklist.

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Goal: Improve Flow of Work for OSP & GCA

• Subaward Request Changes: To expedite the processing of subaward requests, subaward preparers are now required to select the Workday grant for the subaward, as well as the related Award Setup (ASR) or Modification Request (MOD) prior to submitting a subaward request.
  • Workday Grant Selection: Users can search by either the Workday Grant ID (GR12345) or Award Number (AWD-12345). Only processed award lines and grants associated with subawards will be available for selection. This prevents requests from reaching OSP before they are eligible.
  • ASR or MOD Selection: Selecting the related ASR or MOD Request will help OSP find necessary attachments that may expedite subaward setup. For converted awards with no relevant ASR or MOD, users can select a checkbox on the request search screen to indicate there is no request available.
• Auto-Assignment of ASRs and MODs to OSP Staff: Similar to the eGC1 auto-assignment feature, OSP will now benefit from SAGE’s auto-assignment of ASRs and MODs. This capability will reduce the amount of OSP staff time spent manually assigning work, allowing those individuals to contribute in other areas.

Goal: Address High Priority Maintenance Needs

• eGC1: New Link to MyResearch Training Transcript: On the eGC1 PI, Personnel & Organizations page, there is now a direct link to the MyResearch Training Transcript for each listed person. This will assist with compliance review for various required trainings.
• FIDS: Malign Foreign Talent Recruitment Program Attestation: To comply with requirements in the federal CHIPS and Science Act, all investigators disclosing in the Financial Interest Disclosure System (FIDS) now see an additional required checkbox to confirm that they are not involved with a Malign Foreign Talent Recruitment Program (MFTRP). Reference information is available through on-screen links.Submission of a FIDS disclosure with the required MFTRP checkbox will serve as investigator attestation for purposes of proposal submission review by OSP.

Goal: Improve Flow of Work for OSP & GCA

• Request Amount Added to Modification Request: To clarify the amount of the requested funding change, a new Request Amount field has been added to the Modification Request (MOD) form. The Request Amount can be a positive or negative number. The Modified Sponsor Total for All Spending Periods field remains unchanged.

• Subcategory Selection Added to Modification Request: To provide OSP and GCA with more specific details on the type of modification being requested, Modification Requests (MODs) will now include new subcategory selections, replacing the high-level legacy categories: Funding & budgeting changes, Schedule changes, Programmatic changes, Other changes, and End of award changes. This additional detail will expedite the flow of work, reduce returns, and provide key data for reporting and analytics.Both OSP & GCA MODs and GCA-Only MODs will display new subcategories under the headers Funding Changes, Schedule Changes, and Other Changes. Select the category header tab to view the subcategories under each heading. More than one subcategory can be selected. Selected subcategories also appear under the Modification Subcategory Summary header.

Legacy & New Subcategory Selection Guidance

• For MODs created after this release, the campus MOD preparer will be required to select at least one subcategory before routing the MOD.
  
• For MODs in OSP or GCA status at time of release, OSP and GCA will attempt to select appropriate subcategories for a given MOD to replace legacy categories prior to routing the MOD. However, the MOD may be returned to campus if OSP and GCA are unable to discern the correct subcategory. When a new subcategory is selected, the legacy category will no longer display.
  
• For MODs that have already been processed, the legacy category will display in read-only mode
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For detailed guidance on which subcategory to select, the following resources will be updated:

• OSP & GCA MODs: Award Changes, OSP & GCA Modification Request Checklist, SAGE User Guide: MOD General Information
• GCA-Only MODs: GCA-Only Modifications, SAGE User Guide: MOD General Information

Additional guidance will be emailed to campus SAGE users following the release.

Goal: Address High-Priority Maintenance Needs

• Fix: eGC1 Reviewer Navigation to Contacts and Attachments: eGC1 reviewers can now navigate through the eGC1 as expected and view all related attachments.
• Fix: Global Edit and SAGE Read-only Role Access to eGC1s through Approvals: SAGE users with the Global Edit or SAGE Read-only ASTRA roles are now able to access eGC1s from the Approvals tab.