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ASR Review & Submit

The Review & Submit page is visible when your request is in composing, returned, or withdrawn status. Reviewing this information before submitting allows you to confirm if your request is complete.

The Review & Submit page:

  • Displays a read-only summary of the information entered for each section.
  • Allows you to Submit & Route your completed award when in “Composing” status.
  • Allows you to Resubmit & Route your award when in “Withdrawn” or “Returned” statuses.

The following image shows this page with the General Information section expanded:

A screenshot of the read-only Review & Submit section with the General Information section open.

Review and Submit Alerts

The Review and Submit page will display alerts at the top of the page to indicate any section where required data is still missing and which field(s) to complete.

The following image shows an example of the alert message for incomplete sections:

Missing Data Alert showing fields that have missing data that need to be completed

Budget & Award Line Alerts

Missing Required Information

To capture missing information related to the connected SAGE award budget, you will see alerts on both the Review & Submit page, as well as the Budget & Award Lines page of the ASR. The Review & Submit page will display a more generic message “You are missing one or more fields in your budget worksheet(s).”

Image of Budget and Award Lines alert indicating that there are missing fields in your budget worksheet that need to be completed

When you go to the Budget & Award Lines page, you will see an alert to “Expand your worksheets to see missing required information you will need to complete before you can submit this request.”

You will also see the yellow alert on the specific worksheet that contains the missing information. When you expand the worksheet, you will see the specific detail in need of correction. Missing details that may need to be provided within the expanded worksheet section include: missing PIs, Cost Centers, Security Grant Hierarchies, and F&A details.

Image showing budget and award lines page with alerts to complete missing data in your SAGE Budget worksheet

Mismatched Totals

If the Sponsor Total on the General Information page does not match the Budget Total on the Budget & Award Lines page of the ASR, you will be unable to route your award.

Alerts will display on both the Budget & Award Lines page and the Review & Submit page.

Subaward Cost Alert

Award budgets require each subaward to have its own separate worksheet in SAGE Budget. If instead you entered the subaward amount on a primary or internal worksheet as a 03-62 expense, the alert in the ASR will indicate “Your budget contains at least one subaward cost. Award budgets require subawards set up as a Subaward Worksheet. Remove 03-62 Outside Services—Subcontract (Proposal Budget Only) costs from your worksheet(s) and create new Subaward Worksheet(s).”

The following image shows an example of the alert:

Image showing Subaward cost alert requesting removal of 03-62 costs from budget worksheet and to add a new subaward worksheet

Return Reason Alerts

If an ad hoc reviewer, OSP, or GCA returns the ASR to you, you will see who returned the item, along with the Return Reason, displayed on the Review & Submit page as an alert. You will also see this same information in the Comments & History section.

Image showing return reason alert

Submit & Route your ASR

The Submit & Route button at the bottom of the Review & Submit page is enabled once you have entered all required data.

The following image shows the Submit & Route button:

Submit and Route button

Selecting Submit & Route will start the routing and approval process for an Award Setup Request in “Composing” status and change the request’s status to “Routing.” The system will re-validate all required fields.

If you are working with a “Returned” or “Withdrawn” request, the button will say “Resubmit & Route” instead.

Resubmit and Route button

When you select the Resubmit & Route button for an award in “Returned” status, a dialog will display. Once you have entered your comments, the Resubmit & Route button will become active. The dialog, with a comment and active button, is shown in the following image.

Resubmit and Route section

Upon submit/resubmit, the left navigation menu will now display the Request Summary, rather than the individual award sections.

Request Summary

The Request Summary page displays for Award Setup Requests in the following statuses:

  • Routing
  • OSP Setup
  • OSP Assigned
  • GCA Assigned
  • Denied
  • GCA Workday Setup

The menu on the left will include a link for the Request Summary instead of the individual sections. The page displays the details for each of the award sections as view-only for review.

The following image shows the sections available in the left-navigation menu of the Request Summary page along with some request details:

Image showing New Award Setup Request left navigation menu options: Request Summary, Approvals, Access and Roles, Comments and History

Withdrawing an Award

If you have chosen to add an ad hoc department reviewer to the approvals, while your award is in “Routing” status, you can withdraw it to make updates if you have edit access and are not also an approver. A Withdraw Request button will display at the bottom of the Request Summary page, as shown in the following image:

Withdraw Request button

Selecting this button will move your award to “Withdrawn” status and make it editable. It will also add an entry to the Comments & History section.

In the Approvals section, the approval flow will reflect the change in status. A node will indicate who withdrew the request, along with the date. The final node will display “Withdrawn,” and any unapproved nodes will be marked as canceled.

Withdraw capability is not allowed while the request is in “OSP Assigned” or “GCA Assigned” status, since the units may be actively working on the request.