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Approvals Advanced Search

The Advanced Search link on the My Approvals page displays the search criteria which you can use to find specific eGC1s or Advance Budget Requests.

Search for Approvals form

You can search on any single field or a combination of the criteria to locate items. More specific searches will return fewer results.

Search Field Description
Item Number Enter the entire eGC1 or Advance number with the prefix. For example, “A12345” or “ADV12345”.
Short Title Enter any of the words or string of letters contained in the title. You must enter at least three characters.
Full Application Title Enter any of the words or string of letters contained in the title. You must enter at least three characters.
PI name (last, first) Enter the last name, or the last name plus first initial, or the last name plus first name. For example: Smith; Smith, J; or Smith, John. You may also enter just the beginning of the last name as long as you enter at least two characters.
Sponsor Name Enter any of the words, string of letters contained in the sponsor name, or the sponsor’s acronym. You must enter at least two characters.
Date Approved After Enter a valid date (mm/dd/yyyy). For example, enter 6/1/19 to display eGC1s that you approved after that date.
Date Approved Before Enter a valid date (mm/dd/yyyy). For example, enter 6/1/19 to display eGC1s that you approved before that date.
My Approval Status Choose an approval status from the drop-down menu. eGC1s in the selected status will appear on the display list. Choices are:

  • Approved
  • Returned
  • En Route
  • Waiting Approval
  • Watching
  • Watched
Item Status Choose an item status from the drop-down menu. Only Items in the selected status will appear on the display list. Some of the statuses only apply to eGC1s or Advances, as noted. Choices are:

  • Routing
  • Withdrawn
  • In OSP (only applies to eGC1s)
  • Approved (only applies to eGC1s)
  • Returned
  • In GCA (only applies to Advances)
  • Processed (only applies to Advances)
  • Awarded (only applies to eGC1s)
  • Denied by Sponsor (only applies to eGC1s)
  • Permanently Withdrawn (only applies to eGC1s)

Select Search to display the results list, which displays the following information:

  • Item # – select this to view the approval flow
  • PI Name
  • Cost Center Receiving Funding
  • Short Title
  • Sponsor Name
  • My Approval Status
  • My Approval Date
  • Item Status
  • Ready to Submit