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ASR General Information

The General Information section contains basic information about your Award Setup Request. Any fields that are required are noted.

The sections are:

Award Overview

You will want to have your Notice of Award (NoA) readily available when you are completing this section.  The dates and amounts entered here must match those on the NoA, or you will risk the request being returned by OSP.

  • Short Title (required): This field is auto-populated from the application eGC1, it is an editable field.
  • Full Title (required): This field is auto-populated from the application eGC1, it is an editable field.
  • Current Period Start Date (required): Must match the Notice of Award.
  • Current Period End Date (required): Must match the Notice of Award.
  • Sponsor Total for Spending Period: This must match the total amount listed on the Notice of Award and on the accompanying SAGE Award Budget.
  • Estimated Award End Date: found on the Notice of Award.
  • Sponsored Program Activity Type (SPA) (required):  Select appropriate SPA type from the drop-down menu.  Available selections align with GIM 13 Activity Types. Note that the SPA selection is based on the originating sponsor type for federal vs. non-federal distinctions.
  • Clinical Trial Phase (drop-down menu)
    • Values: I, II, III, IV, Other, None: Found on the Notice of Award. Review defining clinical research for more information on clinical trial phases.
  • Sponsor Award Issue Date: Found on the Notice of Award.
  • Sponsor Award Number: Found on the Notice of Award.
  • Non-Monetary Award (toggle)
    • Select the toggle when the sponsor has issued a non-monetary award or an award with a non-monetary component, such as a dollar-valued in-kind contribution or an equipment non-monetary award.
    • When toggle is selected the Non-Monetary Award Amount field will display. Complete this field with the value of the in-kind or equipment contribution.

  • Sponsor (required): This field is auto-populated from application eGC1, it is an editable field.  Check your Notice of Award to determine if the Sponsor for the award is different than the one at the time of proposal.  Sponsor accuracy is very important to Workday setup.
    • If you are attempting to change the sponsor on the ASR and do not get results from your search, that indicates that the sponsor may need to be setup in UW’s funding entity core data management (FECDM) system. Click the link on screen to Request Sponsor Setup in FECDM (Funding Entity Core Data Management).”
    • Sponsor Type: this is not an editable field.
  • Bill to Sponsor: This is an editable field.
  • Funding originates from a different entity than the sponsor listed above (flow-through). Select the toggle to display the following fields:
    • Originating (Prime) Sponsor (required): Auto-populated from eGC1.
    • Originating (Prime) Sponsor Type: This is not an editable field.
    • Originating (Prime) Sponsor Award Number: This is not a required field, it is an editable field.
  • The sponsor has a deadline for accepting the award.
    • Use this only when the sponsor has specified a deadline for receiving the signed award to provide funding. Upload the required documentation of the deadline from the sponsor in the Supporting Attachments section.
    • Select the toggle to display the following fields:
        • Deadline for Accepting Award Date (required)
        • Instructions for where data source can be found in the Notice of Award.

      PI & Department

      • Cost Center (required): search by department/unit name, Cost Center name or number.
      • Principal Investigator: Display only (auto-populates from the application eGC1).

      Example of searching "biochem" in the Cost Center Receiving Funding field, which returns three results.

      Select the Next Section button at the bottom right of the page to navigate within your Award Setup Request.