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Create a Modification Request

Create a Modification Request

Select the Awards tab, and then select the Create A Request link. It opens a menu with the following modification type choices:

Note: Modification Requests can be created by anyone with “owner” or “read write” access on the eGC1 associated with the Award.

Screenshot of the menu that appears when the "Create a Request" button is selected. The menu has selections for creating an Award Setup Request, creating an OSP-GCA Mod, creating a GCA-only Mod, and guidance on which request to create.

Select Modification Type

  • Modification Request (OSP & GCA) – Use for all changes that require sponsor approval, an authorized official signature, or review from the Office of Sponsored Programs (OSP). These may include:
      • Change of PI or other key personnel
      • F&A Waivers
      • No-cost extension requests
      • Temporary internal extension requests
      • Rebudgeting (requiring sponsor approval)
      • Non-SNAP Progress Report submission requests
      • Requests to release a funding restriction
      • Sponsor modification that awards additional funding
      • Adding new subawards not identified in a proposal
      • Start date change (requiring sponsor approval)
      • And more…review more details and guidance on Award Changes
  • Modification Request (GCA) – Use for requests that do not need OSP review and can be submitted directly to Grant & Contract Accounting (GCA). These may include:
      • Requests to create new or existing award lines (formerly known as TRANSPASUs)
      • Start date changes for approved pre-award spending
      • Cost share changes
      • Location changes
      • Cost Center changes (formerly known as Org code changes)

Note: If you submit a Modification Request (GCA Only) and it requires sponsor approval, GCA will deny the request and you will need to create a new Modification Request (OSP/GCA).

Additional resources to help clarify which modification type to select:

Searching for the Award ID

Once you select the modification type, a Create Modification Request dialog window displays. Search for, and then select, the award associated with the modification request by its Workday Award ID (for example: AWD-123456). Refer to the How to find an Award ID Number in Award Portal job aid for guidance on locating the correct Award ID, or find it in Workday Finance.

create a modification request dialog window

A new Modification Request will display with the status of “Composing” and you will start in the General Information section.