• Tags
• Award
• MOD

• Modification Overview
  • Modification Subcategory Summary
  • OSP/GCA Subcategories
  • OSP/GCA Funding Changes
    • Carryover
    • Cost Share Change
    • Deobligation
    • Equipment Addition
    • Rebudgeting
    • Relinquishment
    • Subaward: Request Prior Approval
    • Supplement
  • OSP/GCA Schedule Changes
    • Early Termination
    • Extension
    • Extension: Temporary Internal
    • Payment Schedule Change
    • Pre-Award Spending Period Change
    • Start Date Change
  • OSP/GCA Other Changes
    • Clinical Trial Agreement (CTA) Change
    • Effort Change (Key Personnel)
    • Federal Data Repository Access & Submission
    • Key Personnel Change (Includes PI)
    • Other Changes
    • Progress Report (RPPR)
    • Restriction Release
    • Work Scope Change
  • GCA Only Subcategories
    • GCA Only Funding & Budgeting Changes
    • Award Line Addition
    • Cost Share Change – When sponsor approval not required
    • Rebudgeting – Sponsor approval not required
  • GCA Only Schedule Changes
    • Pre-Award Spending Period Change
    • Start Date Change
  • GCA Only Other Changes
    • Award Line Type Change
    • Cost Center Change
    • Location Change
    • Other Changes
• Modification Details

Modification Overview

Selection of all appropriate subcategories within the Modification Overview communicates the type of modification being requested. The subcategory selections are critical to OSP and GCA review of the modification, and dictate the types of supporting materials required for processing.

Modification Subcategory Summary

The Modification Subcategory Summary displays all subcategories already selected by the user. This is a helpful way to view the selections without switching between the subcategory tabs. You can also quickly remove a subcategory from the summary section. For Modifications created prior to the release of subcategories, you may see a “Legacy: ” category listed here. For processed items the legacy categories will show at all times. For in-progress modifications, legacy categories will only show temporarily, until a more granular subcategory is selected.

Select all subcategories that apply

In this section you will see three tabs that represent high-level modification categories: Funding Changes, Schedule Changes, and Other Changes. Click on each tab, and select all appropriate subcategories that apply to this modification. You can select one or more subcategories (e.g., for an extension with funding, click the Funding Changes tab and select ‘Supplement’; then click the Schedule Changes tab and select ‘Extension’). Make sure to select all subcategories that apply to your request.

Note: The subcategories shown on screen will vary, based on whether you initiated a GCA Only modification or an OSP & GCA modification at time of creation.

Review guidance and instructions on which subcategories to use:

• OSP/GCA Modifications see Award Changes
• GCA Only Modifications see GCA Modifications.
• Checklist: OSP/GCA Modifications in SAGE

OSP/GCA Subcategories

OSP/GCA subcategories include changes that require sponsor approval, an authorized official signature, or review from the Office of Sponsored Programs (OSP). Review guidance and instructions on which subcategories to use for OSP/GCA Modifications on Award Changes.

Note: If sponsor approval is required, follow the prior approval process and attach the approval or the revised notice of award. If concurrence is needed to request prior sponsor approval, attach a concurrence letter and add a comment.

OSP/GCA Funding Changes

OSP/GCA Schedule Changes

OSP/GCA Other Changes

GCA Only Subcategories

The GCA Only subcategories are Modifications that do not require sponsor approval or OSP review.

GCA Only Funding & Budgeting Changes

The following subcategories appear when you review the GCA Only Modifications within the Funding & Budgeting section. Review the guidance on requesting these subcategories: GCA Only Modifications | Grant & Contract Accounting

GCA Only Schedule Changes

GCA Only Other Changes

Modification Details

After selecting the appropriate subcategories, the Modification Details section must be completed for all Modification requests in SAGE.

• Sponsor Award Number – This is a helpful reference point and will appear on the request list
• Sponsor Modification Number – Entering the modification number will help OSP and GCA know the order they should process requests in, when multiple exist for the same award
• Award Line(s) / Budget Period Start and End Dates – These dates confirm the sponsor-approved dates and are necessary for accurate setup in Workday

• Modification Application – Add another application (eCG1) if there is a proposal submission process for a Non-Competing Continuation, Supplement, or Revision
• Request Amount – If there is a funding change, enter the amount to add or subtract from the award. Use a negative sign to indicate subtraction (e.g. -$200.50)
• Modified Sponsor Total for All Spending Periods – This represents the new overall total funding for the award, as identified by the sponsor
• The sponsor has a deadline for accepting the award (toggle):
  • Use only when the sponsor has specified a required date to receive the signed award by. Documentation from the sponsor will need to be attached when making this request.
  • Selecting the toggle displays the Deadline for Accepting Award Date field.

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