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Accessing SAGE

SAGE is a secure application that requires a UW NetID to log in. In addition, you must have at least one authorized role which defines what types of operations you can perform within the SAGE system. Some roles include a limit, which restricts you to working with specific items.

  • Authorization: SAGE uses the UW ASTRA (Access to Systems, Tools, Resources and Applications) system to manage SAGE authorizations. You can request the appropriate SAGE ASTRA role(s) from your unit’s ASTRA authorizer. To find your authorizer, click Who can Authorize Me?.
  • ASTRA Roles define what you can do in the SAGE system. Your responsibilities within a department or unit determine which roles you need. Visit the View My Authorizations page to review your current ASTRA roles.
  • Limits identify the administrative or academic unit(s) where you have access (for example, a center, division, or department). SAGE ASTRA roles are based on a research hierarchy used behind-the-scenes as a bridge to connect cost centers to organizational review levels like Department or Dean needed for approvals in SAGE.

Common SAGE Roles

The most common roles are listed below. For more information, review the SAGE ASTRA Roles article.

Commonly used ASTRA roles for SAGE
Access Needed Assign This Role eGC1s That Can Be Accessed
To view eGC1s, but not to edit, create, or approve them SAGE Read-Only with an appropriate Cost Center Previously routed and routing eGC1s with the matching Cost Center
To create new eGC1s Proposal Preparer Any eGC1 or SAGE Budget you created, are a contact for, or are assigned access to
To edit existing eGC1s when not an owner, creator, contract, or having assigned access Global Edit with an appropriate Cost Center Any eGC1 with a matching code for a node on the approval graph
To create new or access existing Subawards Subaward Preparer Any eGC1 you created, are a contact for, or are assigned access to. See Subawards Access and Permissions for more details.
To Approve or Watch eGC1s Appropriate level reviewer role (Div, Dept, Dean) with a corresponding Cost Center Any eGC1 with a matching code for Approver or Watcher

Note: The SAGE Read-Only, Global Edit, and reviewer roles require a Cost Center which defines the role’s limit or span of control.