• Tags
• Delete
• Investigator
• Investigator Status
• Personnel

• Add Personnel
• Delete Personnel
• Personnel Data Descriptions

The Personnel section of the PI, Personnel, & Organizations page lists all individuals who will be participating in the research and indicates their role, investigator status, Significant Financial Interests (SFI) status, and compliance details. For additional information on who is considered to be an investigator, review the UW Research Personnel page.

You may edit this information except when the eGC1 has a status of Routing or In OSP. You should update it whenever personnel join or leave a research project. Any personnel added will need to complete a Financial Interests Disclosure System (FIDS) disclosure for the eGC1.

Be aware that if your eGC1 is linked to a budget that is also linked to other eGC1s, any changes made to the PI, Personnel, & Organizations page will be reflected on all of the linked eGC1s.

Note: The Approval Flow may change if you add or delete personnel while the eGC1 is still in the approval process.

Add Personnel

Include all personnel who will be participating in the research, but do not include off-campus consultants or subcontractors. SAGE uses the personnel list to determine which campus units need to approve the eGC1.

Also include an individual’s name if:

• Their participation requires approval by their unit
• Their unit is committing cost sharing of any portion of their salary

The PI is automatically listed first in the personnel section. To add other personnel to the list:

• Select the Add Personnel link to open the personnel chooser
• Enter the Name, UW NetID, or Employee ID (EID) for the person you want to add, and select Search
• Select the desired person’s name with the appropriate title/job/unit combination to add them and automatically return to the page
• Select the appropriate role, as described in the Role Type section below

Delete Personnel

To remove personnel from the list:

• Select the Delete Personnel link
• In the pop-up window, select one or more personnel you wish to delete
• Select the Delete button to complete the process and return to the PI, Personnel, & Organizations page

When you remove investigators from an eGC1, their pending SFI disclosures will be deleted. If they had completed a disclosure, then the system will retain the disclosure, but remove the primary eGC1 information. SAGE will not notify the investigators that they have been removed; you may want to let them know.

Personnel Data Descriptions

1. Name, Employee ID, Email Address
2. Selected Unit, Primary Position Unit
3. Role Type
4. Investigator
5. Significant Financial Interest (SFI)
6. Compliance Details
   • 6a. FCOI Training Status
   • 6b. Disclosure Notification Email Dates
   • 6c. Disclosure, Review and FCOI Status
   • 6d. Investigator Disclosure History

Name, Employee ID, Email Address

The Name column displays a person’s Name, Employee ID, and Email Address.  If the person has not yet entered an email address in their FIDS Profile at the time they are added, then the message Email Address Unlisted will appear. There is more information about what this affects in the Disclosure Notifications article.

Selected Unit, Primary Position Unit

The Selected Unit is the cost center and name for the person selected. If the individual has multiple positions/appointments listed, this is the code for the particular position chosen. See Personnel Chooser for more information.

The Primary Position Unit is the cost center and name for the unit that is the person’s primary position.

If the unit selected is other than the primary, you may see both organizations represented on the approval flow for the application. Use the View Draft Approval Graph link on this page to see the approval flow.

Role Type

The Role Type for each person added will default to “Key Personnel.” Select the appropriate value from the drop-down:

• Co-Investigator
• Key Personnel
• Fellow
• Mentor
• Multiple PI
• Application PI
• Other

You can only add one Application PI. For all other roles, you can add more that one person with the same role.

If either the Application PI or Multiple PI role is selected, SAGE will add the person to the Approval Flow. An exception is if the Multiple PI is a non-UW person. In that case, there are additional steps, as described in the Multiple PIs article.

Note: If you designate someone as an Application PI or Multiple PI who does not have any ASTRA role that grants access to SAGE, a warning message will appear in red following their email address. It reads “no access: ASTRA permissions required.” This information will allow you to request ASTRA roles in advance to avoid delays when routing for approval.

Investigator

The PI is responsible for determining whether key personnel are considered Investigators. For the definition of Investigator, review Who is Considered an Investigator and Needs to Disclose SFI? FAQ and the GIM 10 Significant Financial Interest Disclosure Policy.

When you add personnel, Investigator is marked Yes by default.  For some roles, you may select No if the person is not an Investigator. Select an appropriate value for each person.

For personnel with the role of PI, Co-Investigator, Application PI, or Multiple PI, SAGE automatically sets the Investigator value to Yes and it cannot be edited.

Significant Financial Interest (SFI)

The Significant Financial Interest status is based on information provided by the investigator in the Financial Interest Disclosure System (FIDS).

Compliance Details

The Compliance Details column displays several pieces of information for all personnel listed.

• FCOI Training Status
• Disclosure Notifications
• Disclosure,  Review and FCOI status
• Investigator Disclosure History

Any entry in this column displayed in bold font requires action. This may include actions required by the eGC1 preparer, such as sending a disclosure notification, or actions that are required by the investigator, such as needing to take training or complete their disclosure.

FCOI Training Status

When the sponsor requires it, you must take the Financial Conflict of Interest (FCOI) training every four years. If the training has been taken, either the expiration date or FCOI training required will display.

You must complete required FCOI training prior to the expenditure of funds. You can complete an application for routing, with Ready to Submit marked Yes, even if all of the personnel have not yet taken their training.

See the Financial Conflict of Interest Training Web page for additional information.

Disclosure Notification Email Dates

When you have sent a Disclosure Notification email to the investigator, the message “Disclosure D##### Notification sent mm/dd/yyyy” will display, where D##### is the disclosure number and mm/dd/yyyy is the sent date.

Notification dates for any related disclosures the investigator has, in addition to the primary disclosure, will also be listed.

If this eGC1 reaches FCOI Just-in-Time (JIT) status, the date when the JIT Disclosure Notification email was sent will also display: JIT Disclosure D##### Notification sent mm/dd/yyyy

See the JIT section of the FIDS User Guide for more details about the FCOI JIT process, which generally occurs when the proposal is being awarded.

Disclosure Status

All personnel who are listed as investigators on the eGC1 are required to complete a disclosure for that eGC1.

The Primary Disclosure status always displays first and is in italic font to make it easy to spot. The status for any related disclosures display in order from most recent to oldest.

D#### is the number of the disclosure.

Once an investigator submits a disclosure, its Review Status will also display.

Review Status

The disclosure will be assessed when appropriate for the eGC1, and will be given a status of “Review Required” or “No Review Required” depending on the presence of SFI. For more details about JIT and Disclosure Review Statuses, see the FIDS User Guide.

Once the disclosure has been reviewed, its FCOI Status will also display.

FCOI Status

Investigator Disclosure History

Selecting this link opens a pop-up window that displays a list of the investigator’s disclosures submitted in the past year. See the One Year Investigator Disclosure History help page for more details.