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Awards Email Notifications

For historical reference, the SERA Notifications page is located at: https://www.washington.edu/research/tools/sera/guide/topics/sera-notifications/

OSP and GCA (SAGE Central) Award Notifications

Here is the list of the notifications, along with the condition that generates the email being sent, as well as who the email is sent to (we can never promise that messages are received). Emails are always sent to the UW NetID at uw.edu (not the email address from the directory). Select a link in the Email column to display an example of the email contents.

Email Purpose Sent When Sent To
Award Setup Request Created To alert the eGC1 Owners that an Award Setup Request has been initiated and is waiting to be completed OSP has received the Notice of Award and initiated an Award Setup Request Principal Investigator, Administrative Contact, Pre-Award Budget Contact, and eGC1 Preparer
Award Setup Request Returned To alert the Award Preparer(s) of the need to modify Award data Reviewer, OSP, or GCA adds a “return” action on an approval node Award Preparer(s)
Award Setup Processed To notify owners that the award setup has been processed by GCA. The email includes a PDF of the completed form as an attachment. GCA completes the Award Setup Request and clicks the “Process Request” button Award Preparer(s)
Modification Request Created To alert the Award Preparer(s) that a Modification Request has been initiated and is waiting to be completed OSP has initiated a Modification Request, and sent it to campus Award Preparer(s)
Modification Request Returned To alert the Award Preparer(s) of the need to modify Award data Reviewer, OSP, or GCA takes a “return” action on an approval node Award Preparer(s)
Modification Request Processed To notify owners that the Modification Request has been processed by GCA. The email includes a PDF of the completed form as an attachment. GCA completes the Modification Request and clicks the “Process Request” button Award Preparer(s)