Search for Items
Click on the Search tab to display the search page, as shown in the following image.
Enter one or more criteria to find items, then lick the Search button, or press the Enter key, to begin the search. More specific searches will return fewer results.
Search Criteria
| Criterion | Description |
|---|---|
| Received After | Enter a date to restrict the results to any items received on or after that date. For example, enter 6/1/2020 and the results will only display those items received on or since 6/1/2020. |
| Received Before | Enter a date to restrict the results to any items received before that date. For example, enter 6/1/2020 and the results will only display those items received prior to 6/1/2020. |
| Location | This defaults to including all locations. If you want to limit your search results to specific locations, uncheck the All Locations check box, then check the desired ones. Checking a team box will include all desks for that team. |
| Show Form Types | This defaults to including all types. If you want to limit your search results to specific types, check just the desired ones. |
| Show Action/Request Types | This defaults to including all action/requests types. If you want to limit your search results to specific types, uncheck the All Action/Requests Types check box, then check the desired ones. |
| Budget Number | Enter the complete number, with or without the hyphen. |
| Biennium | Use the drop-down menu to select the appropriate biennium value. |
| Item Number | Enter the entire item number with or without the prefix (FA, ADV, PAC, etc.). The same number may appear for more than one item type. The prefix plus number is unique within the system. |
| eGC1 Number | Enter the entire eGC1 number with or without the prefix (A). |
| Dollar Amount | Enter the exact dollar amount. |
| PI Last Name | Enter the last name. You must enter at least one letter. The results will include items whose PI’s last name starts with the letters searched. |
| Org Code | Enter a portion or the entire 10-digit organizational code as listed in the FIN Index. You must enter at least one digit. |
| Research Project Title | Enter any of the words or string of letters contained in the Short Title. You must enter at least one character. |
| Sponsoring Agency | Enter any of the words or string of letters contained in the sponsor name. You must enter at least one character. |
| Budget Number Assigned | You can use the drop-down menu to select Yes, No, or Both to filter the results by whether or not a budget number was assigned. |
Search Results
Click the Search button, or press the Enter key, to start the search. Your matching results will display beneath the search criteria. The total number of items in the results displays in the upper right corner of the results list. If there are more than 10 items in the results list, page numbers will display below the list.
You can sort the results by any one column by clicking on that column’s title. Clicking once will sort the list in descending order; clicking again will reverse the order.
The results list displays the following fields:
| Column | Description |
|---|---|
| Item # | Prefix plus system-generated number. The same number may appear for more than one item type. The prefix plus number is unique within the system |
| Budget # | If a budget number has been assigned, it will display |
| Biennium | The biennium in which the budget number was assigned to the item |
| PI Name | The PI’s last and first name separated by a comma |
| Action/Request Type | One or more values selected for the item; the values vary by item type |
| Amount | The dollar amount associated with the item |
| Rec’vd in GCA | The date the item was received in GCA |
| Last Action Taken | The last action that was applied to the item |
| Status | The current status of the item |
| Location | The team and desk or other location that the item is assigned to |