To remove an item from the system, click on the Make Inactive button next to the item on the tasklist or open the item and use the link on the left navigation menu. A confirmation pop-up will appear. Click OK to remove the item, or Cancel to leave the item in the system.
You can return an action to OSP for changes as long as its status is other than Processed.
Clicking the Return to OSP link on the left navigation menu opens a pop-up window. The read-only section provides information about the action you are working on:
The following image shows this dialog.
You must include comments when returning an action. They will display on the History & Comments page in SERA, and on the OSP Notes page in SPAERC.
Below the Comments field, the “Item will be assigned to” field displays the OSP person assigned.
When you click the Return to OSP button, the action will close and your tasklist will display. You can click the Cancel link to return to the action without making any changes.
If you answered “No” to the “Is Data Entry Complete” question during the Campus Notify step, then you need to do this step to fully process the action.
When you click on the Complete link in the left navigation menu, a dialog window displays with some basic information about the action, as shown in the image below.
The system marks the data entry question “No” by default. You will need to mark it as “Yes”.
You must include comments. Your comments will display in the action’s history (and in the OSP Notes when viewed from SPAERC).
You are required to select an assignment field from the drop-down menu.
Click the Complete button to move the action to Processed status. The Last Action Taken will also change to Processed. Use the Cancel link to return to the action without making any changes.
OSP staff create Funding Actions (FA) and Post-Award Changes (PAC) using SPAERC. Once OSP completes the actions, they send them electronically to GCA for final processing.
You can return an FA or PAC to OSP for any needed changes by clicking the Return to OSP link on the left navigation menu. Once OSP makes the changes, they would resend the action for processing. The following images shows the link.
| Status | Last Action Taken | Process Stage |
|---|---|---|
| In GCA | Received in GCA | OSP completed the action and sent to GCA |
| Returned by GCA | Returned by GCA | GCA can return an action to OSP for any needed changes |
| Re-Sent by OSP | Re-Sent by OSP | OSP has made the requested changes and re-sent the action back to GCA |
| In GCA or Re-Sent by OSP | Budget # Assigned/Confirmed | GCA has added a new budget number to the action, or confirmed an existing one |
| In GCA | Campus Notified | GCA has notified campus that they completed the budget number set-up. The system sends the email to the PI, the eGC1 Administrative Contact and Pre-Award Budget Contact, the eGC1 Preparer, and the first level reviewers for the organization code receiving funding. |
| Processed | Processed | This indicates that all steps, including data entry, have been completed. |