Subaward and Subaward Request Statuses
Subaward Statuses
When campus creates a new subaward, the Subaward and Subaward Request statuses will be the same from Composing through Active as you review and process the request. Once the subaward reaches Active status, the status of subsequent modification requests will be independent of the overall subaward’s status.
The system will automatically change the subaward’s status to Expired when the End Date is in the past. If a new modification is approved, the subaward status will be changed to Active once again.
OSP can change a subaward’s status as follows:
| From | To | Effect on Requests |
|---|---|---|
| In OSP, OSP Assigned, or Issued | Canceled, if there are no requests in Active or Expired status | If there is only a New request with a matching status, then the request will be Canceled. |
| Expired | Active | No change to requests |
| Expired | Closed Out | No change to requests |
| Close Out | Active or Expired | No change to requests |
| Canceled | In OSP, OSP Assigned, or Issued | No change to requests |
Subaward Request Statuses
A Subaward Request will have one of the following statuses.
| Status | Description |
|---|---|
| Composing | Campus created an initial request or modification request, but hasn’t yet submitted it to OSP. Campus can delete a requests in Composing status. |
| In OSP | Campus has submitted the request to OSP for review; the system assigns the request to Subaward Intake initially. Campus can cancel or withdraw a request in this status. OSP can return the request. |
| Withdrawn | Campus pulled the request back for changes. Campus can only withdraw requests in status In OSP. Once withdrawn, campus could cancel the request. |
| Returned | OSP had returned the request to campus for changes. You can return a request in either In OSP or OSP Assigned status. Once returned, campus could cancel the request.
The system sends an email notification about the returned request to the Subaward Preparer. |
| OSP Assigned | OSP has assigned a staff member to review the request. |
| Issued | OSP has issued the agreement to the Subrecipient. |
| Canceled | Either campus or OPS decided not to continue processing the request. You may cancel a New or Modification subaward request that is in a status of Returned, Withdrawn, or In OSP.
If the subaward has only a New request, then the system will also change the subaward’s status to Canceled. |
| Active | This indicates a fully-executed request. |
| Expired | The system will automatically change a Subaward request’s status to Expired once its end date is in the past. |
| Closed Out (Subaward only) | The subrecipient has completed the Subaward and OSP has changed the status to reflect that. The status for the subaward’s requests will remain unchanged when OSP changes the subaward to Closed Out. |