For basic information on program revenue types, see the At a Glance table below. For more detailed information, scroll past the table and click on the appropriate section.
At a Glance
| Funding Type | Administered By | Application to Program Funds |
| Program Fees | Study Abroad F&A | Program fees charged by Study Abroad F&A; students pay directly in lieu of tuition. |
| Past Program Balance (surplus or deficit) | Study Abroad F&A | All program budget balances are zeroed out. No surpluses or deficits will roll over to the next program iteration. For more information, see Program Budget Policies. |
| Global Innovation Fund Awards | Study Abroad F&A/Office of Global Affairs or Departmental Administrator |
GIF awards for program development administered solely by Departmental Administrator. Program enhancement GIF awards are administered by Study Abroad F&A. |
| Departmental or Other Contributions | Study Abroad F&A and Departmental Administrator | Have Departmental Administrator contact Study Abroad F&A to coordinate application of funds. |
Program Fees
Study Abroad faculty-led programs are intended to be self-sustaining. Our goal is to end your program with as close to a zero balance as possible. Work with your Program Manager to choose a program fee amount that will generate sufficient revenue to pay for all desired program expenses without leaving an exorbitant surplus.
In order to account for fluctuations in exchange rates and any unanticipated expenses, your Program Manager will work with you to include a reserve fund equivalent to 7.5% of your total program expenses. Half of this will be included in your field advance to assist with any emergencies you encounter in the field.
SAFA will charge your students their program and study abroad administrative fees via the Student Database. Refer any questions regarding charging to us at uwsafa@uw.edu.
If your department is sponsored by CHID or the Foster School of Business, be advised that an additional fee will applied by your department for administrative support.
Program Balance
All program budget balances are be zeroed out at the end of a program. No surpluses or deficits will roll over to the next program iteration. For more information, see Program Budget Policies. If you have a significant deficit or surplus, your Finance Manager will contact you to discuss how to fine tune your budgeting in the future.
Global Innovation Fund (GIF) Awards
The Office of Global Affairs gives a certain amount of grants from the Global Innovation Fund to Program Directors developing new programs or augmenting existing programs.
GIF awards to be used for program development are administered by a Program Director’s department. Those used for existing program development/innovation will be administered by SAFA. Contact us with any questions about the application of your funds.
Other Funding Sources
Be sure to notify your Program Manager of any additional funding you will receive for your program, such as payment of salary/benefits or travel expenses. These will be factored into your budgeting.
If other grant funding will be applied to your program, please let SAFA know and provide us with contact information for the grant administrator. We will work with them to transfer the funds.