Undergraduate Academic Affairs

July 17, 2024

Outstanding opportunity for academic coach/adviser

UAA Human Resources

Title: Academic coach/adviser
Department/Program: Robinson Center
Location: Seattle campus
Full time/Part time: Full time
Salary/Hourly: Salary, Professional staff
Service period: 12 month
Posting date: 7/17/2024
Close date: Open until filled
UWHires Req. number: 236746
Salary range: $5700-6229/month

Undergraduate Academic Affairs (UAA) shapes, advances, and stewards a world-class undergraduate academic experience for students at the University of Washington. Staff, faculty and students in UAA deepen and enrich the learning experience for all undergraduates, recognizing and supporting the unique learning path of each individual student and the commitment of each academic program to excellence in learning and teaching.

Within UAA, the mission of the Halbert and Nancy Robinson Center for Young Scholars (RC) at the University of Washington is threefold: teaching, research and service. The RC is a leader in the nation for developing programs that serve highly capable young pre-college and college students.

Through early entrance programs, we prepare younger students for college and provide them with challenging, accelerated learning opportunities in a vibrant, intellectual community at the University of Washington. We also provide outreach through enrichment and summer programs that offer classes for highly capable Puget Sound students. The Robinson Center is a site for research and discovery of best practices in supporting highly capable young students and maintains the UW’s position as an internationally renowned center of gifted education.

The RC has an outstanding opportunity for a dynamic, service-oriented, and student-centered individual to join our team as an academic coach/adviser.

The academic coach/adviser will assist students with a variety of areas related to academic learning at the university level including test-taking, study plans, improving study skills, coping with test anxiety and referrals for further support. This support will happen one-on-one, in small groups and in classroom settings. Additional areas of support may include time management, goal setting and supporting challenges with procrastination and motivation. This role will support students in the University’s three accelerated programs (Transition School, Early Entrance Program (EEP), and UW Academy for Young Scholars. The Transition School program admits students into a one-year college-preparatory program after 8th grade, and upon successful completion, these students become fully matriculated University Washington students enrolled in the EEP program. Academically advanced students enter into the UW Academy after 10th grade.

Reporting to the director of EEP/ACAD, the academic coach/adviser will have the following responsibilities:

Duties and responsibilities

Academic Coaching, Advising, and Student Support (50%)

  • Provide individual student advising, including offering advising during registration periods for all students.
  • Coach new students to succeed at the academic level of the University by teaching them how to adapt to the new level of rigor, develop appropriate study skills, learn to self-advocate and find success in their classes.
  • Meet one-on-one with students to assess challenges, set goals, and work towards meeting college-level academic expectations and individual goals.
  • Provide student meetings on a regular or as-needed basis, depending on the student’s needs and goals.
  • Support EEP/ACAD student engagement in experiential learning and other opportunities in collaboration with the student services team.
  • Co-facilitate RC student groups based on job-relevance, interest and experience.
  • Encourage students by recognizing accomplishments and continue coaching by setting new goals.
  • Complete student notes and paperwork to track progress.
  • Monitor student satisfaction with services through a variety of assessment tools and provide updates and recommendations for improvements.

Program Management and Delivery (45%)

  • Oversee daily operations of the academic coaching program including evaluating and revising the program.
  • Oversee daily operations of EEP/Acad study hours, including coordinating with tutoring staff and engaging with all student participants.
  • Create or update curriculum for EEP/Acad yearly course sequence.
  • Co-teach all EEP/Acad seminar courses.
  • Develop and implement coaching curriculum and tools that support academic success.
  • Develop and present orientations, lessons, workshops, or courses on college readiness and skills throughout the year.
  • Develop and present trainings for student volunteers or staff as relevant based on content area expertise.
  • Develop and implement procedures for intake, monitoring and assessment of student progress.
  • Coordinate interventions and retention efforts with academic advising as needed.
  • Serve as the lead contact for DRS and other student academic support programs.
  • Consult with Robinson Center student services team about students’ progress, performance, needs and overall well-being.
  • Make recommendations, in collaboration with the director of EEP/ACAD, about referring students for campus resources
  • Coordinate referrals to campus resources and services as appropriate.
  • Establish and maintain professional relationships with campus partners, faculty and student groups to enhance services.
  • Create documents and other communication tools to advertise and recruit for student programming.
  • Attend and participate in staff meetings.

Committee participation (5%)

  • Participate in Robinson Center, UAA and other campus meetings and committees as needed.
  • Other related duties as assigned.

This position will demonstrate and integrate the following UAA Competencies:

  • Accountability and integrity
  • Race, Equity, and difference
  • Constituent focus
  • Collaboration and teamwork

Additional competencies:

  • Innovation and creativity
  • Planning and prioritization
  • Speaking and presenting

Requirements and qualifications

  • Bachelor’s degree
  • At least three years of teaching, counseling, program support or related experience at the high school or college level.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Additional requirements:

  • Experience working with a diverse array of adolescents and families.
  • Strong interpersonal skills, including oral and written communication skills.
  • Proven ability to handle confidential information discreetly.
  • Proficient in Microsoft Office and Google Suite.

Desired:

  • Master’s degree in Education or a related field.
  • Experience creating and implementing academic support programs.
  • Experience working with academically advanced students.
  • Knowledge of University student systems.

How to apply

Visit the Robinson Center website to learn more about their programs. Interested applicants can apply to requisition 236746 on the UW Employment site.