- Log into YPRS
- Filter the Status column by “Waiting for Candidate” (this indicates that personnel needs to respond to an email from UW HR or Sterling).
- Your personnel will receive automatic reminders to complete these steps, but personal reminders from you can be helpful.
- Clear filters, then filter the Status column by “Pending” to see which staff don’t currently have an action required on their part but are still waiting for their background check to clear.
- Familiarize yourself with the YPRS Background check Process Status key: D&A Form Sent – date the Criminal History Disclosure & Authorization form was emailed by UW HR.
D&A Form Rec’d – date UW HR received the completed Criminal History Disclosure & Authorization form.
Check Initiated – date the Sterling invitation to complete the background check form was emailed to the personnel.
Check in Progress – date UW HR confirmed that the Sterling form was completed by the personnel.
Check expired, resent – date a new Sterling invitation was emailed to the personnel because they never completed the first one.
Complete and cleared – when this has a green check mark, it indicates the date the background check was completed and cleared.