Skip to content
Office of the Youth Protection Coordinator

YPRS Tutorial: Register a new session within an existing youth program

UW led youth activities* deemed to be in-scope of APS 10.13 must be registered within the Youth Program Registration System (YPRS) prior to the start of youth interactions.

*A UW led youth activity is any program, activity, or event that is:

    • operated or sponsored by the University of Washington; and
    • created for, or directed at, a youth audience, regardless of whether parents, guardians, or other caregivers, e.g., teachers or chaperones are also involved.
    • Activities may take place on campus, off campus or online.

NOTE: Youth activities in which contractors, consultants, vendors, or other non-UW entities provide a service under the oversight of a UW-sponsored youth activity should be registered in the YPRS as a UW led youth activity by the UW department overseeing the youth activity.

Use these instructions to register a new session for a UW led youth activity.

NOTE: If you are registering a session for a brand new youth program that has not previously been registered in the YPRS, if you are new to YPRS, or if you are new to an existing youth program, please first contact the Office of the Youth Protection Coordinator or book a consult with us. OYPC must first create the initial program for you or attach you to an existing program in YPRS before you can register a new session for a UW led youth activity.  Review our page on “programs” and “sessions” to understand whether your activity should be registered as a “session” under an existing “program” in YPRS.

Step 1. Log into the YPRS with your UW NetID and password and complete the Duo verification.

Step 2. From the dashboard, select “Register a UW Led Youth Activity.”

Step 3. Verify the program under which you want to register a new session.

  • If you are only associated with one registered youth program, it will be selected automatically.
  • Otherwise, click “Select a Program”
    • If you don’t see any programs, please contact uwminors@uw.edu to gain access to your youth program in YPRS.

Step 4. Once the program is selected, the rest of the page will autofill with that program’s original registration information.

  • Please review program information for accuracy and make any necessary updates.
  • Select the appropriate ProCard for background check billing (it must already be on file with UW’s background check vendor, Sterling). See UW HR’s website for more information about updating your department’s ProCard.

Step 5. Click the “Next” button at the bottom of the page to advance to the “New Session” tab.

Step 6. Enter the following about the UW led youth activity in the “New Session” tab:

 

Step 7. Complete the certification step by entering your initials to indicate your agreement to the statement. 

Step 8. You will then be taken to a Review page. Review your content for accuracy, and when complete, click “Submit Registration Form.” The session will now appear in your “Registration Management” “By Session” tab.