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Office of the Youth Protection Coordinator

YPRS Tutorial: Register a new session within an existing youth program

(If you are registering a session for a brand new youth program that has not previously been registered in the YPRS, please book a consult or contact us for guidance and review this tutorial instead.  Review our page on “programs” and “sessions” to understand whether your activity should be registered as a “session” under an existing “program” in YPRS.)

Step 1. Log into the Youth Program Registration System with your UW NetID and password.

Step 2. From the dashboard, select “Register a Program.”

Step 3. You will be taken to the In-Scope Questions page. To register a new session for an existing program, you must answer the In-Scope Questions as you did for the original program you registered. In other words, if you are adding a session to a UW led program, you need to answer the In-Scope Questions so the UW led program registration form is selected. After you answer the In-Scope Questions, the form type will be stated in the green box at the bottom of the page.

Step 4. Click “Next” to advance to the Program Details tab.

  • If you have only registered one program, it will be selected automatically.
  • If you don’t see any programs, please contact uwminors@uw.edu to be added as a Program Contact so you will have access to your youth program in YPRS.
  • If you have previously registered multiple programs, use the “Select/Create program” button to select the program to which you would like to add a session.
    • Selecting the program will autofill the rest of the page with the original registration of that program; please review for accuracy and make any necessary updates.
    • A list of the sessions already registered for this program will appear prior to the program questions.

Step 5. Select the “new session” tab on the left or click the “Next” button at the bottom of the page to advance to a new session form and enter information about the new session.

Step 6. Enter the details for the new session, including entering in authorized personnel for this session.

Step 7. Complete the certification step by entering your initials to indicate your agreement to the statement. 

Step 8. You will then be taken to a Review page. Review your content for accuracy, and when complete, click “Submit Registration Form.” The session will now appear in your “Registration Management” “By Session” tab.