Documents, tools and templates

The following resources are available for use by the UW youth program community. Each program should determine which resources are most appropriate and adapt them as needed.

Conduct

For guidance on using these resources, view our conduct code webpage

• Conduct code for UW led youth programs:
  • Standard version PDF | .docx
  • Customizable version PDF | .docx
  • Addendum for Virtual Interactions (updated 4/28/20):
    • Standard version PDF | .docx
    • Customizable version PDF | .docx
• Conduct code for UW led research involving minors as human subjects:
  • Standard version for researchers [PDF]
  • Addendum for Virtual Interactions for researchers [PDF]
• Red Flag Behaviors [PDF]
• SafeCampus Scenario Training for UW Led Youth Programs [PDF]
• Customizable participant conduct codes:
  • Elementary-aged youth
    • Standard model policy [.docx]
    • Online/virtual Interactions model policy [.docx]
  • Teen-aged youth
    • Standard model policy [.docx]
    • Online/virtual Interactions model policy [.docx]

Acknowledgment of Risk forms

For guidance on using these resources, view our Acknowledgement of Risk forms webpage

• AOR Template for in person English PDF|.docx
• AOR Template for hybrid (in person and/or virtual) programs
  • English PDF|.docx
  • Spanish PDF | .docx
  • Vietnamese PDF | .docx
  • Somali PDF | .docx
  • Chinese PDF | .docx
  • Arabic PDF | .docx
  • Amharic PDF| .docx
• AOR Template for virtual only English PDF| .docx
• Field Trip parent/guardian English AOR form PDF |.docx

Background Process

Please visit our Background screening for authorized personnel webpage for more information

• Youth Programs Background Check Process [PDF]

Incident response & reporting

For guidance on using these resources, view our incident response and reporting webpage

• UW youth program incident report form: PDF| .docx
• UW youth program minor incident log: PDF | .docx

Field trips

Please also visit our Acknowledgement of Risk forms webpage for further resources, templates and tools for field trips

• Field trip safety planning checklist [PDF]
• Field trip day-of checklist [PDF]
• Field Trip parent/guardian AOR form PDF |.docx
• Grab & go bag checklist [PDF]
• Field trip expectations agreement PDF |.docx

Miscellaneous Resources

• Special events involving youth (for use by UW Registered Student Organizations) [PDF]
• Youth program risk continuum [PDF]
• Managing volunteers in youth programs – policies and procedures [PDF]