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Action Code DescriptionsThe Action Codes that appear in the Requisition Entry System are listed below in alphabetical order. Some Action Codes listed below have the same numbers. This does not create a problem since the actions with the same numbers never appear together on the same screen.Accept [5] appears in the Action Box at points when information must be reviewed for accuracy before continuing entry. Add [3] is most commonly found in Corrections for adding more vendors or items to a requisition. Continue-Purge [9] appears on the Requisition Recap Screen after you select Purge, Action 4. When the Continue-Purge appears, you may either continue the purge by selecting Action 9 or stop the purge by selecting Action 0, Quit-Purge. Continue-Quit [9] is the second step in both the Quit-Vendor and Quit-Item processes. When the Continue-Quit Action appears, you may either continue the quit process or reconsider and add more vendors or items. Correct [3] appears on several of the Requisition Entry screens, including the Requisition Recap Screen. When selected, Correct will display the Corrections Men for making changes to the requisition prior to encumbrance. Delete [5] is most commonly found in Corrections. Use it to delete vendors or items from a requisition. Encumber [6] reserves monies within the specified budget for the purchase. The Encumber Action Code is available only in the Requisition Recap Screen. Find [3] appears in Requisition Inquiry and allows you to find and display another screen of similar information. The Find Action is available on the Item Screen to find another item on the same requisition and on the General Data Screen to find general data for a different requisition. When using the Find Action on the Item Screen, type the item number you wish to find in the Item field (e.g. 003). When using the Find Action from the General Data Screen, type the requisition number that you want to find. Help [1] is not yet implemented. Refer to the web-based documentation for help. Inquire [5] appears on the Requisition Recap Screen and the Requisition Approval screens. Select Inquire to display the Requisition Inquiry General Data Screen from which you may see more detail. Return to the Recap Screen by selecting Action 2, Quit. Modify [4] allows modification of information on the screen displayed. After the change, the modified screen appears for your acceptance. See Accept, Action [5]). Next-Page [5] displays the next page of descriptive information for viewing. Purge [4] removes an entire requisition from the system. The Purge Action Code is found only on the Requisition Recap Screen. Quit [2] exits from any screen. The screen that appears after quitting depends on where you are in the system. Quitting from Requisition Entry or the first screen in Corrections or any of the Inquiries displays the Requisition Entry Menu. Quitting from detail screens usually displays the previously viewed screen. Quit-Item [9] allows you to quit adding items after a blank screen appears for the next item. Once you select Quit-Item, a second step (Continue Quit) follows in which you must either continue the quit process or resume entry of items. Quit-Purge [0] allows you to stop a purge process after you have selected Purge, Action 4, from the Requisition Recap Screen. When Quit-Purge appears, the Continue-Purge Action appears as well. If you select the Quit-Purge, the Requisition Recap Screen returns and the requisition remains intact. Quit-Vendor [9] allows you to quit adding vendors after a blank screen appears for the next vendor. Once selected, a second step (Continue Quit) follows in which you must either continue the quit process or resume entry of vendors. Scan [6] lets you scan through and display a series of screens holding the same type of information (e.g. vendors and items). When the Scan Action Code is sent, the next screen appears. Scan moves forward through the screens. Workload [9] in Requisition Approval displays the number of requisitions to be reviewed and the date of the oldest requisition in that status. Other Topics in this Guide:
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