UW Research

June 5, 2024

SAGE Features & Prioritized Issues

SAGE releases that require system downtime will take place after business hours, typically at 5:30 p.m. PT. A banner will be posted in SAGE whenever the system will be unavailable. We appreciate your patience.

SAGE Support: Please contact sagehelp@uw.edu if you experience an issue in SAGE. If you have contacted SAGE support about an issue, our agents will respond to your message as soon as possible and let you know once the issue has been resolved.

Updated June 5, 2024

Features Now Available

PI Escalation Remediated on eGC1

  • Status: Released 4/11/2024 – When PI Escalation is selected on an eGC1 Certify & Route page, the reviewer for the Cost Center Receiving Funding is now able to approve the eGC1 on the PI’s behalf in their absence.

Award Section Updates

ASR and MOD Character Limit Increase for Return Comments

  • Status: Released 4/11/2024 – When reviewers return ASRs or MODs to campus, they now may enter up to 1,000 characters when adding comments for return reasons.

Award Email Notification Content Updates

  • Status: Released 4/11/2024 – Notification formats for ADVs, ASRs, and MODs have been updated to provide clarity on when action is needed and by whom.

Various Fixes to Sync of Data between SAGE and Workday

  • Status: Released 4/11/2024 – The sync of data between SAGE and Workday was updated to capture a more complete set of awards from Workday, and missing PIs and awards.

SAGE Budget Updates & Fixes

Budget Navigation & Snapshot Help Text Updates

  • Status: Released 4/11/2024 – Within SAGE Budget, the left navigation menu text of an open budget has been updated from “History” to “Snapshots & History.” Once selected, additional help text clarifies the use of snapshots for Award Modifications.

Improved Performance on Large, Complex Budgets

  • Status: Released 4/11/2024 – Technical improvements have been made to decrease the time it takes to load and save large, complex SAGE budgets, improving SAGE stability by reducing timeouts experienced by users.

Fix: Worksheet Custom F&A Saving Issue

  • Status: Released 4/11/2024 – Users were at times experiencing long wait times when saving custom F&A settings. This issue has been resolved.

Performance Improvements

Subawards

  • Status: Released 4/11/2024 – Subaward performance improvements have been implemented to decrease the processing time required to open and submit subawards.

Applications Tasklist

  • Status: Released 3/18/2024 – The SAGE Central Applications Tasklist has been updated to improve performance and add to the SAGE stabilization efforts.

Miscellaneous Improvements

Preliminary Benefit Rates Updated

  • Status: Released on 3/18/2024 – The new preliminary benefit rates are now available in SAGE Budget for use in proposal and award budgeting

SAGE to Workday Integration: SAGE Budget to Workday Award Plan

  • Status: Released 2/29/2024 – To assist GCA with workflow and backlog reduction, the SAGE Budget data associated with an Award Setup Request now integrates to Workday Award Plans. This saves GCA time spent manually entering these details.

New Features Coming Soon

New features and infrastructure improvements are coming to SAGE throughout 2024. Updates will be shared here and at MRAM on how the SAGE team is addressing four main priorities:

  • Improving OSP and GCA’s workflow to reduce backlogs. Targets include:
    • Integration of Award Setup Requests when an award already exists in Advanced Spend status
    • Automating OSP Assignments for eGC1 and award requests
    • Advance Request remediation to capture Workday required fields
    • Integration of initial Advance Requests to Workday for new award setup
    • Modification request enhancements and improvements targeted at reduction in returns
  • Address high-priority support, maintenance, and remaining Finance Transformation remediation

Prioritized Issues

Personnel Lookup Search in Tasklists is not working yet; however, PI Name Search is working

  • Workaround: Please contact sagehelp@uw.edu if you need any urgent data pulls for personnel until this is resolved.

Fixed Issues

For a full list of issues fixed since UW Finance Transformation, visit the SAGE Release Calendar.

Questions?

  • For questions about SAGE, please contact sagehelp@uw.edu.
  • For questions on award terms and conditions, budget extensions, award changes, subawards, and other sponsor-related questions, reach out to the Office of Sponsored Programs (OSP) at osp@uw.edu.
  • For questions on award information in Workday or financial terms and conditions, contact Grant & Contract Accounting (GCA) at gcahelp@uw.edu.
  • For full technical release notes, view the SAGE Release Calendar.