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Presenter Schedule & Day-of Resources

Welcome, Presenter!

We hope you’re just as excited as we are about the big day! Please use this page to walkthrough the day-before and day-of. Learn about checking in for your presentation, resources to set you up for success, and more! As you get ready, remember: This is a day for you, a celebration of your achievement and progress…and we think you’re pretty CAW-esome. See you there!

Schedule of Events

Presenter Check-in Schedule

A visual schedule of the presenter check-in opportunities.

Event Day Schedule

A visual schedule of the day-of events.

Allen Library Research Commons (ALB), HUB Lyceum (HUB), Mary Gates Hall (MGH), Meany Hall Studio Theatre (MNY), Paul G. Allen Center for Computer Science & Engineering (CSE).

Visitors & Campus Guests

Proud parent? Excited friend? Visiting to see awesome research? Check out our visitors and campus guest website!

Visitors Website

Preparing for Your Session

Explore locations and times above!

Poster Presenters

There will be five poster sessions throughout the day across campus with each session lasting around one hour. All presenters are expected to show up the morning-of or 10 minutes before their session to set up their poster. Poster presenters view more detailed information below.

Oral Presenters

There will be three oral sessions throughout the day across campus with each presentation lasting 12 minutes (10 minute presentation and two minute Q&A) with a five minute break in the middle of the session. Presenters cannot use their own laptop. Oral presenters view more detailed information below.

Visual Arts & Design Exhibitors

There will be one Visual Arts & Design session throughout the mid-day lasting about two hours. Exhibitors will be expected to be present most of this time. Exhibitors view more information below.

Performing Arts Performers

There will be one Performing Arts session throughout early afternoon lasting about two hours. Performers will have designated performance times. Performers view more information below.

What to Wear, Your Audience, and Your Wellbeing

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What to Wear

Wear what makes you feel confident! Presenters often choose to dress more formal than their everyday style to feel more confident and in charge, but we encourage you to wear whatever you feel best in. Be sure to wear shoes that you’re comfortable standing in for long periods of time, or to bring a comfy pair of shoes to change into after your presentation.

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Your Audience

This event is open to the public. While UW faculty, staff, and students do make up a large portion of the audience who come to listen to student presentations, you can also expect to see family and friends in attendance to support presenters. We will also have students and mentors attending from 13 non-UW higher education institutions across the state.

As you prepare for your presentation, remember that your audience may not have any background information about your field of research. Be sure to make your presentation accessible for the general public and reduce the use of undefined jargon where possible. You can access a recording of our poster and oral presentation how-to session where we walk through communicating your research on the Presenter Resources webpage.

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Your Wellbeing

Presenting can cause a flurry of emotions and feelings, and that’s okay! Water coolers or water fountains will be within distance during the duration of the event. We encourage presenters, exhibitors, and performers to visit our Symposium Wellness Room, accessible from 12:00 p.m. to 3:00 p.m. in MGH 220, for a quick recharge. Or stop by MGH 224 for open seating throughout the entire day.

More Resources

View more resources to support your time at Symposium here!

Request Accommodation

The UW Office of Undergraduate Research aims to make the Symposium on May 16th as accessible as possible. The University of Washington is committed to providing access and accommodation in its services, programs, and activities. To make a request connected to a disability or health condition contact the Office of Undergraduate Research at UndergradResearch@uw.edu. The following will already be provided:

  • There are elevators and ramps in the building for wheelchair accessibility.
    • For those planning to attend the Performing Arts Session, please see the guidance for entering the Meany Hall Studio Theatre here.
  • An ASL interpreter for the Welcome Address
  • An accessible desk/seating area in each room
  • To ensure that everyone can fully participate in the Undergraduate Research Symposium, we ask that you refrain from wearing scented products such as perfumes/colognes, hair products, cosmetics, and scented lotions while attending this event, and avoid using scented soaps, shampoos, and detergents prior to the event. These products can trigger serious health issues for those with fragrance allergies and/or chemical sensitivities. Thank you for your consideration for all members of our community.

Restrooms, Maps, Parking

Maps

Maps are accessible at the MGH, HUB, and CSE information Desks. Please click here for an interactive accessibility guide to the UW campus and here for a printable PDF accessibility map.

Transportation

  • Click here for information about visitor parking and here for information on accessible parking.
  • The UW is accessible by multiple forms of public transportation, click here for more information.

Restrooms and Family Spaces

Symposium Code of Conduct

The University of Washington Office of Undergraduate Research is dedicated to providing a safe, respectful, and inclusive environment for all attendees and participants of the Undergraduate Research Symposium. By attending or participating in the Undergraduate Research Symposium, individuals agree to abide by this code of conduct.

Individuals will:

  • Demonstrate respect and consideration for all people.
  • Prioritize the safety and well-being of themselves and others, following all safety guidelines and instructions provided by the organizers.
  • Follow all “University of Washington policies, including building policies (e.g., HUB, libraries, and Meany Center).
  • Follow all local, state, and federal laws.

Individuals will not violate the safety and security of others. Prohibited behaviors include, but are not limited to:

  • Aggressive or intimidating behavior.
  • Engaging in behavior that is potentially unsafe or harmful to self or others.
  • Vending, peddling, soliciting, or petitioning during the Symposium; posting or distributing materials without permission.
  • Obstructing the programming of the Undergraduate Research Symposium including behaviors such as creating disturbances with disruptive noise, blocking means of egress, or damaging Symposium materials.

To report conduct concerns, use one of the following methods:

  • Connect with the Mary Gates Hall, Experiential Learning and Diversity, Room 171 front desk staff and they will put you in touch with a member of the Undergraduate Research Symposium event staff to discuss your concerns.
  • If this is an emergency, contact the police by dialing 9-1-1. UWPD can also be reached at their non-emergency number, 206-685-8973.
  • If you have concerns for your own safety or the safety of others, please call SafeCampus at 206-685-SAFE (7233) which is available between 8 am-5 pm Monday through Friday.
  • For non-urgent concerns, please email the UW Office of Undergraduate Research at undergradresearch@uw.edu.

COVID-19 Policy

Please refer to the Public Health Flowchart for COVID-19 and Respiratory Illnesses provided by the UW Environmental Health and Safety.

#HuskyResearch

Share your Undergraduate Research Symposium moments and findings on social media with us by using #HuskyResearch! Access our social media toolkit to jazz up your share!