FASTRANS - Naming the File

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Name

Name the File for Transfer

You may name the file when you create it or when you transfer it, but it must be in the following format, in either all upper or all lower case characters, not mixed:

Space Delimited file types:

F0701091.XXX

f0701091.xxx

Fixed Format file types:

C0701091.XXX

c0701091.xxx

File names must be unique. The combination of Accounting Month, Transaction Date, Sequence Number and File Type (ISD, CSH, JV) must be unique. The first letter, F or C, does not matter, it is the other factors that make the file name unique.

Where:

F or C is always the first character, followed by accounting month, transaction date and sequence number. For example:

Faammdds.ISD or Caammdds.ISD
aa - The Accounting Month
The accounting month to which the transactions will be applied (e.g., 01 is July 2011 of the 2011-2013 Biennium). Files can normally be submitted to the current accounting month, Which begins after the second working day of a month to the second working day of the following month. At the end of the fiscal year June data is accepted into July.
mmdd - Transaction Date
The date of the transaction file. Generally, but not always, the current date. Month number and day number (e.g., 0701 is July 1)
s - Sequence Number
A sequence number which allows you to transfer more than one file per day for processing into the same FAS run. If the same file name is transferred twice, the second file will replace the first one. If you need to append data onto a file already transferred, you must do this prior to transferring the file and submitting it.
.ISD - used with ISD and CTI Transactions (transaction codes 60 and 65)
.CSH - used with Cash Transmittal Transactions (transaction code 30)
.JV - used with Journal Voucher Transactions (transaction code 35)

Name